About Users and Roles

Most administrators set up user accounts and give people access to Oracle Analytics Cloud through roles (also known as, user groups). The way you do this depends whether you manage users through Oracle Identity Cloud Service or the WebLogic embedded LDAP server.

Once user accounts are set up, you assign application roles to give your users permissions within a particular Oracle Analytics Cloud service. You manage application roles through the Console in your service (Administer Users and Roles). See About Application Roles.

Predefined Users, Groups, and Application Roles in Oracle Identity Cloud Service

The identity domain controls the authentication and authorization of users who sign in to Oracle Analytics Cloud. Oracle Analytics Cloud services that use Oracle Identity Cloud Service, initially have a single user account and several predefined application roles. You can give people access to Oracle Analytics Cloud through these predefined application roles in Oracle Identity Cloud Service.

Oracle Identity Cloud Service Application Roles for Oracle Analytics Cloud Description

ServiceAdministrator

Member of BI Service Administrator, BI Data Model Author, and BI Data Load Author. Allows users to administer Oracle Analytics Cloud and delegate privileges to others.

The user who creates the service is automatically assigned this Oracle Identity Cloud Service application role.

ServiceUser

Member of BI Content Author and DV Content Author.

Allows users to create and share content.

ServiceViewer

Member of BI Consumer and DV Consumer.

Allows users to view and explore content.

ServiceDeployer

Not used in Oracle Analytics Cloud.

ServiceDeveloper

Not used in Oracle Analytics Cloud.

PODManager

Member of the global WebLogic server Administrator role.

Allows users to can create and manage services.

Predefined Users and Roles in WebLogic Embedded LDAP Server

The identity domain controls the authentication and authorization of users who sign in to Oracle Analytics Cloud. When Oracle Analytics Cloud is set up to use an embedded LDAP server, a single user account and several predefined roles are available. You can give people access to Oracle Analytics Cloud through these predefined roles and you can create roles of your own.

Predefined Roles Description

Administrators

By default, this role contains the administrative user created when the service was set up.

Deployers

By default, this role is empty.

Operators

By default, this role is empty.

Monitors

By default, this role is empty.

AppTesters

By default, this role is empty.

CrossDomainConnectors

By default, this role is empty.

AdminChannelUsers

By default, this role is empty.

OracleSystemGroup

By default, this role is empty.

Add a User or a Role

One of the first jobs you do after setting up Oracle Analytics Cloud is to add user accounts for everyone you expect to use data visualization and enterprise modeling services, and assign them to suitable roles.

The way you add users depends whether you use Oracle Identity Cloud Service or an embedded LDAP server for identity management.

  • Oracle Identity Cloud Service - Use Oracle Identity Cloud Service to add users and roles. See Manage Oracle Identity Cloud Service Users, in Administering Oracle Identity Cloud Service.
  • Embedded LDAP server - You can add users and roles one-by-one through the Console. Alternatively, you can add a batch of users and roles from a CSV file programmatically. See Import Users and Roles from a CSV File, in Administering Oracle Analytics Cloud - Classic
To add a user or a role using the Console:
  1. Open the Console.
  2. Click Users and Roles.
  3. To add a user:
    1. Click Users.
    2. Click Add.
    3. Enter a user name; the name used to sign in.
    4. Enter the user’s first name and last name.
    5. Enter a password.
      The user enters this password the first time they sign in. To prevent unauthorized access, advise all users to change the default password as soon as possible.
      The other fields are optional.
    6. Click Save.
    7. To give this user permissions in Oracle Analytics Cloud, select Manage Application Roles from the menu for this user, click Search, and specify what this user is allowed to do by selecting one or more application roles.
  4. To add a role (sometimes referred to as a user group):
    1. Click Roles.
    2. Click Add.
    3. Enter a name for the role.
    4. Enter a more detailed display name and description if you want.
      Initially, roles don't have any users.
    5. To assign one or more users to this role, select Manage Members, select Users from the Type list, and then click Search to list all the users.
    6. Move all the users you want for this role to the Selected Users pane, and click OK.

Reset Another User’s Password

If a user can’t sign in because they’ve forgotten their password, you can reset it for them.

Note:

Users who are signed in can change their own passwords at any time.
  1. Open the Console.
  2. Click Users and Roles.
  3. Click Users.
  4. Navigate to the user, click Description of consolemenu-gif.gif follows
    Description of the illustration consolemenu-gif.gif, and then Change Password.
  5. Enter the new password twice.

Change Your Own Password

You can sign in to Oracle Analytics Cloud to change or reset your password. If you forgot the password you use to sign in to Oracle Analytics Cloud, you can ask the administrator to reset it.

  1. Click your user name or name badge displaying your first initial.
  2. Click Change Password.
  3. Enter your new password twice.
  4. Click Update.

Remember to use your new password the next time you sign in.

If you’re signed in as the administrator who set up Oracle Analytics Cloud, you’re asked to use a script to change your password. See Change the WebLogic Administrator Password in Administering Oracle Analytics Cloud - Classic.