Task and Feature Comparison by Application Role

Depending on their application roles, Oracle Content Management users can perform different tasks and access different features.

Visitors can view certain sites, use public links, and view Oracle Content Management content embedded in apps or websites. Anonymous users (users who aren’t signed in) are counted as visitors. See Change Site Security in Building Sites with Oracle Content Management. If you have a Universal Credits subscription, a visitor session is limited to a certain number of API calls and a certain amount of data transfer; see Understand Active Users per Hour. If you have a non-metered subscription, visitor activity counts towards your daily visitor sessions; see Understand Visitor Sessions.

Any users that need to actually use Oracle Content Management must be assigned the standard user or enterprise user role. External users have limited access to the Oracle Content Management web client. If you purchased enterprise users, you can assign the Oracle Content Management Enterprise User role to users to provide them access to more functionality. Your Oracle Content Management instance can have a mixture of standard and enterprise users to fit the needs of your company.

Note:

For more information on roles, see Application Roles.

This following table lists basic tasks and the application roles required to perform them.

Task	Visitor	Standard External User	Standard User	Enterprise User
View public sites
View secure sites
Access files and folders through public links
Access files and folders through member links
Access Oracle Content Management apps				¹
Access the Oracle Content Management web client
Access the Oracle Content Management desktop client and mobile apps
Manage your documents (view, upload, and edit documents)	²	³
Share files and folders	²
Use conversations (discuss topics, direct message someone, assign flags to someone, add annotations to documents)	²	⁴
Use groups		⁵
Create sites This functionality can be restricted to site administrators.			⁶	⁶
Manage sites This functionality can be restricted to site administrators.		⁶	⁶	⁶
Use templates and themes in sites This functionality can be restricted to site administrators.
Manage custom components and layouts This functionality can be restricted to site administrators.
Configure the embeddable user interface This functionality can be restricted to site administrators.
View custom properties (metadata) and edit values
Work with digital assets (images, documents, and videos that you manage independently from your other files and folders) or business documents
Use structured content (structured content, in the form of content items, is stored separately from its layout so it can be reused in various formats and contexts)
Use recommendations (provide personalized experiences for website visitors by showing assets based on location or areas of interest)
Analyze service usage				⁷

¹ Enterprise users may access any Oracle Content Management app, but additional privileges may be required depending on how they interact with the app.

² Visitors can manage and share content through Oracle Content Management components on sites.

³ Standard external users can create folders only in a folder to which they've been given access.

⁴ Standard external users can't create new conversations, but they can use conversations associated with other objects to which they have Contributor access.

⁵ Standard external users can't be part of public groups, only member groups. They can't create new groups. They can't modify group membership or leave a member group.

⁶ Standard users can create, edit and publish standard sites. Enterprise users can create, edit, and publish standard or enterprise sites.

⁷ Enterprise users with access to at least one repository can access the Assets and Content page. Enterprise users with access to at least one channel can access the Sites and Channels page.

This following table lists developer and administrative tasks and the application roles required to perform them. Users must be assigned the enterprise user role, or sometimes just the standard user role, in addition to the role listed to be able to sign in to Oracle Content Management. Any task that involves asset repositories requires the enterprise user role.

Task	Site Admin	Developer	Content Admin	Repository Admin	Capture Admin	Service Admin
Create sites This functionality can be restricted to site administrators.
Manage sites This functionality can be restricted to site administrators.
Use templates and themes in sites This functionality can be restricted to site administrators.
Manage custom components and layouts This functionality can be restricted to site administrators.
Configure the embeddable user interface This functionality can be restricted to site administrators.
Configure custom properties (metadata)
Create and share collections
Create and share asset types
Create localization policies
Create publishing channels
Create taxonomies
Create content workflows and assign workflow roles
Create editorial roles
Create asset repositories
Create audience attributes
Create ranking policies
Integrate Oracle Content Management with business applications
Set up Capture procedures
Manage Oracle Content Management applications Depending on the type of app you're working with, you may also need to have the content administrator and/or site administrator roles; for example, to create repositories, publishing channels, and such.
Configure service settings
Manage users, groups, and access
Analyze service usage					^*
Manage the service (such as billing and usage)

* Capture Administrator users can access the Capture page and the Capture Activities report.

There are additional application roles, but they are internal users who can’t sign in to Oracle Content Management or administrative users who perform their tasks outside of Oracle Content Management. See Application Roles.