Adding and removing items for asset management is done in much the same way you do for files.
You can upload content from your local computer, from the files in your Oracle Content and Experience account, or, from other sources if enabled by your administrator.
There are several ways to make your asset easier to find:
- All assets are managed in a particular repository, which you select when you add the asset. Users select a repository before searching for or working with assets.
- You can add the asset to a collection within a repository, grouping it with associated assets. Collections allow users to narrow their selection to see all the assets used in a site, used by a department, or any other grouping that fits your needs.
- Digital assets such as PDFs, Microsoft Word documents, or other text documents are full-text indexed, so users can search for any text found in the document.
- If your repository administrator enabled smart content on the repository, images are automatically tagged based on the content of the image.
- You can manually tag assets by adding keywords your users might want to search for.
You can also choose a channel for the asset. This is a targeted channel, which means the asset will use those policies after it’s been uploaded.
You can upload custom renditions of your images to suit the channel they’re published to (mobile, tablet, web, etc.).When you add an image to a repository, large, medium, small, and thumbnail renditions of the image are automatically generated byOracle Content and Experience. You can use these renditions or create your own to suit your needs.
You can add assets in any of the following ways:
- Add directly to Assets.
Click Assets. If you’ve been using a repository, it’s used by default. If you want to use a different repository, select it from the drop-down list. If you want to add the asset to a particular collection, select it in the Collections drop-down list. Click Add and then select an option:
- Add from Documents - Select an asset from your Oracle Content and Experience Documents. A copy of the asset is made. You can change or delete the original item in Documents and not affect the one that’s stored in the repository.
- Add from this computer - Select an asset from your computer.
- If your administrator has integrated other third-party cloud storage providers, and your repository administrator has added the connector to the selected repository, you'll see options to import from those providers. The first time you import from a new provider, you'll need to sign in. Then you'll be able to select an asset from your account.
If you want to later revoke access to a provider, click Add, and then select Manage Sources. You'll see a list of all your saved source access. Click Revoke next to the provider you want to disconnect from.
- Drag and drop content from your desktop computer.
Find content from your local files and drag it into either a collection or directly into the Assets view.
- Choose content from your Documents list.
Select a file in your Documents list and choose Add to Assets.
Note:You must be a member of a repository to add an item to it. If you want to use a repository but don’t see it in the list, you may not be a member of that repository.
Note:It’s important to understand that when an asset is removed, it is permanently removed. Assets are not moved to Trash where they can be recovered later. When an asset or a content item is deleted, it is permanently removed.
Click Assets and select the item you want to delete. Click Delete. If an item is published, you can’t delete it (because it’s in use).
Here are some things to consider when you remove assets:
- There is no multi-select option when deleting assets. You must remove each asset individually.
- You can’t remove published assets. The asset must first be unpublished and then it can be removed. If you select a published asset, the delete option is not available.
- If you delete a master in a set of translated content items, all of the translations are also deleted.
- You can’t delete an asset that’s being used in a content item. For example, if an image is referenced in a content item, you can’t delete that image.