Add and Remove Assets

Adding and removing items for asset management is done in much the same way you do for files.

You can upload content from your local computer, from the files in your Oracle Content and Experience account, or, from other sources if enabled by your administrator.

Select a topic to get started:

Make Assets Easy to Find

There are several ways to make your asset easier to find:

  • All assets are managed in a particular repository, which you select when you add the asset. Users select a repository before searching for or working with assets.
  • You can add the asset to a collection within a repository, grouping it with associated assets. Collections allow users to narrow their selection to see all the assets used in a site, used by a department, or any other grouping that fits your needs.
  • Digital assets such as PDFs, Microsoft Word documents, or other text documents are full-text indexed, so users can search for any text found in the document.
  • If your repository administrator enabled smart content on the repository, images are automatically tagged based on the content of the image.
  • You can manually tag assets by adding keywords your users might want to search for.
  • If a taxonomy is associated with the repository you're viewing, you can assign categories to the asset by clicking Categories. Categories provide a hierarchical organization that maps to your business structure and allows users to drill-down to find what they need.

Add Assets

To add assets:

  1. Add items in one of the following ways:
    • Add items from the Assets page.

      On the Assets page, select the repository and, optionally, the collection you want to add the items to. Then click Add and select an option:

      • Add from Documents—Select one or more items from your Oracle Content and Experience Documents.

        A copy of the item will be made and added to the repository as a new asset and so is listed as version one in the repository, regardless of the version number in Documents. For example, if you select v3 of a document and add it as an asset, it will be listed as v0.1 when viewing the asset in the repository. You can change or delete the original item in Documents and not affect the one that’s stored in the repository.

      • Add from this computer—Select one or more items from your computer.
      • Add from a third-party cloud storage provider—If your administrator has integrated other third-party cloud storage providers, and your repository administrator has added the connector to the selected repository, you'll see options to import from those providers. The first time you import from a new provider, you'll need to sign in. Then you'll be able to select one or more items from your account.

        If necessary, you can later revoke access to a provider.

    • Drag and drop content from your desktop computer.

      On the Assets page, make sure you've selected the repository and, optionally, the collection you want to add the items to. Then find content from your local files and drag it into the Assets page.

    • Choose content from your Documents list.

      On the Documents page, select items, and choose Add to Assets. Select the repository you want to add the items to. You must be a member of a repository to add an item to it. If you want to use a repository but don’t see it in the list, you may not be a member of that repository.

      A copy of the item will be made and added to the repository as a new asset and so is listed as version one in the repository, regardless of the version number in Documents. For example, if you select v3 of a document and add it as an asset, it will be listed as v0.1 when viewing the asset in the repository. You can change or delete the original item in Documents and not affect the one that’s stored in the repository.

  2. In the Add to Repository dialog, you'll see a list of the items you're adding, including the file name, file size, the associated asset type that will be applied to the item, the status, and, if there are data fields in the selected asset type, you'll see an attributes icon (Attributes icon). You might need or want to perform the following actions in the dialog before you add the assets:
    • Select an asset type—If the file type has more than one associated digital asset type, you can select the appropriate type in the drop-down list; or select multiple items, click Assign Type, and select the asset type. If the asset doesn't have any associated asset types available in the selected repository, you'll see Not ready icon "No Types" as the status. You'll need to remove the item before you can add any remaining items.
    • Edit attribute values—If the asset is missing some required attribute values, you'll see Not ready icon "Attributes" as the status. You might also want to view or edit the values. To edit the values, click Attributes icon or select the item and click Edit Attributes.
    • Assign categories—If a taxonomy is associated with the repository you're adding the items to, you can assign categories. Select one or more items, and then click Categories, or click the additional properties pane, then, in the drop-down menu, select Categories.
    • Target channels—Target the items to a channel to determine the publishing rules for the items. Select one or more items, and then click Channels, or click the additional properties pane, then, in the drop-down menu, select Channels.
    • Assign tags—Add keywords that let users find the item quickly. Select one or more items, and then click Tags and Collections, or click the additional properties pane, then, in the drop-down menu, select Tags and Collections.
    • Add to collections—Add the items to a collection within a repository. Select one or more items, and then click Tags and Collections, or click the additional properties pane, then, in the drop-down menu, select Tags and Collections.

Add Image Renditions

You can upload custom renditions of your images to suit the channel they’re published to (mobile, tablet, web, etc.).When you add an image to a repository, large, medium, small, and thumbnail renditions of the image are automatically generated byOracle Content and Experience. You can use these renditions or create your own to suit your needs.

Delete Assets

Important:

When an asset is deleted, it is permanently removed. Assets are not moved to Trash where they can be recovered later.

To delete an asset:

  1. On the Assets page, select the item you want to delete.
  2. Click Delete.

Here are some things to consider when you delete assets:

  • You can’t delete published assets. The asset must first be unpublished and then it can be deleted. If you select a published asset, the delete option is not available.
  • If you delete a master in a set of translated content items, all of the translations are also deleted.
  • You can’t delete an asset that’s being used in a content item. For example, if an image is referenced in a content item, you can’t delete that image.