Add Digital Assets

Adding digital assets is done in much the same way you do for files. You can upload content from your local computer, from the files in your Oracle Content Management account, or, from other sources if enabled by your administrator.

To add digital assets:

  1. Add items in one of the following ways:
    • Add items from the Assets page.

      On the Assets page, select the repository and, optionally, the collection you want to add the items to. Then click Add and select an option:

      • Add from Documents—Select one or more items from your Oracle Content Management Documents.

        A copy of the item will be made and added to the repository as a new asset and so is listed as version one in the repository, regardless of the version number in Documents. For example, if you select v3 of a document and add it as an asset, it will be listed as v0.1 when viewing the asset in the repository. The asset will include Linked icon on the asset tile, signifying that the asset is linking to a Documents file. If you change the Documents file, it won't automatically affect the asset. However, you can check the asset for updates and update the asset to the newest version of the Documents file at any time. If you permanently delete the Documents file, the asset remains in place, no longer linked to the Documents file.

      • Add from this computer—Select one or more items from your computer.
      • Add from a third-party cloud storage provider—If your administrator has integrated other third-party cloud storage providers, and your repository administrator has added the connector to the selected repository, you'll see options to import from those providers. The first time you import from a new provider, you'll need to sign in. Then you'll be able to select one or more items from your account.

        If necessary, you can later revoke access to a provider.

    • Drag and drop content from your desktop computer.

      On the Assets page, make sure you've selected the repository and, optionally, the collection you want to add the items to. Then find content from your local files and drag it into the Assets page.

    • Choose content from your Documents list.

      On the Documents page, select items, and choose Add to Assets. Select the repository you want to add the items to. You must be a member of a repository to add an item to it. If you want to use a repository but don’t see it in the list, you may not be a member of that repository.

      A copy of the item will be made and added to the repository as a new asset and so is listed as version one in the repository, regardless of the version number in Documents. For example, if you select v3 of a document and add it as an asset, it will be listed as v0.1 when viewing the asset in the repository. You can change or delete the original item in Documents and not affect the one that’s stored in the repository.

  2. In the Add to Repository dialog, you'll see a list of the items you're adding, including the file name, file size, the associated asset type that will be applied to the item, the status, and, if there are data fields in the selected asset type, you'll see an attributes icon (Attributes icon). You might need or want to perform the following actions in the dialog before you add the assets:
    • Select an asset type—If the file type has more than one associated digital asset type, you can select the appropriate type in the drop-down list; or select multiple items, click Assign Type, and select the asset type. If the asset doesn't have any associated asset types available in the selected repository, you'll see No types icon "No Types" as the status. You'll need to remove the item before you can add any remaining items.
    • Edit attribute values—If the asset is missing some required attribute values, you'll see Info icon "Attributes" as the status. If the repository has been configured to allow incomplete assets, you can add this asset without completing all required fields, but you'll need to complete them before you can submit the asset for review or publish the asset.

      You might also want to view or edit the attribute values, including the name, description, or language settings, as discussed below.

      • Edit attributes—To edit the values, click Attributes icon or select the item and click Edit Attributes.
      • Edit attribute values for multiple assets—To enter the same attribute value for multiple assets of the same asset type, select the assets, then click Edit Attributes (the attributes icon shows the attributes for only a single asset).
      • Edit the name—Digital asset file names must include the file extension, so if you remove the extension while editing the name attribute, the extension will be appended to the name you entered when you save the changes. For example, if you upload a file named "rose.jpg" or "flower.jpg" and change the name attribute to "rose", the asset will be named "rose.jpg" (using the name you entered with the file extension appended to it).

        If you accidentally enter an incorrect extension while editing the name attribute, the correct extension will be appended after the incorrect extension you entered. For example, if you upload a file named "flower.jpg" and change the name attribute to "rose.png", the asset will be named "rose.png.jpg" (using the name and incorrect extension you entered with the correct extension appended to it).

      • Edit the description—You can optionally enter a description for the asset.
      • Configure a friendly URL—If the asset type allows friendly URLs (asset repositories only), enter a friendly item name for the URL.
      • Configure language settings—By default, the repository's default language is selected. If this asset is in another language, select it. You see only those languages that are set in the repository and don't already include a translated version.

        If the asset is stored in an asset repository, the asset is set as translatable by default, but you can make it non-translatable if you want. This option isn't available in business repositories; all assets in business repositories are non-translatable.

      • Add media—If the attributes include a media reference, you can perform the following actions:
        • To add a new media item, click Add media icon and choose to add from Documents, your computer, or an external source such as Google Drive (if configured by your administrator). Navigate to the item to add and click OK. Select any categories, collections, channels to assign the item to and add any relevant tags, then click Done to add the item to the repository.
        • To select an existing media item from an asset repository, click Select media icon. All digital assets are shown.

          If smart content has been enabled on the repository, you can see assets recommended for you based on the name, description, and any text fields in your asset. Click Recommendations for You. The top five recommended keywords are added to your search, and additional recommended keywords are shown below the search box. To add another recommended keyword, click it. You can also manually enter another keyword. To remove a keyword, click the X next to it.

          Choose an asset to reference, and click OK. If the asset was not already in the collection, it will be added to the collection after you save the asset.

        • To clear the media item, click Clear media icon.
      • Add a referenced content item—If the attributes include a content item reference, you can perform the following actions:
        • To create a new content item, click Create content item icon and choose the type of content item to create or choose Create a New Content Item from the list, then follow the procedure to create a content item.
        • To select an existing content item, click Select content item icon and navigate to the desired content item.
        • To clear the content item, click Clear content item icon.
    • Assign categories—If a taxonomy is associated with the repository you're adding the items to, you can assign categories. Select one or more items, and then click Categories, or click the additional properties pane, then, in the drop-down menu, select Categories. To assign categories to this content item, click Add Category.

      If smart content is enabled on the repository, you may see category suggestions based on the content in the asset. You can select suggestions and click Add, or, to add all the suggested categories, click Add All.

    • Target channels (asset repositories only)—Target the items to a channel to determine the publishing rules for the items. Select one or more items, and then click Channels, or click the additional properties pane, then, in the drop-down menu, select Channels.
    • Assign tags—Add keywords that let users find the item quickly. Select one or more items, and then click Tags and Collections, or click the additional properties pane, then, in the drop-down menu, select Tags and Collections.
    • Add to collections—Add the items to a collection within a repository. Select one or more items, and then click Tags and Collections, or click the additional properties pane, then, in the drop-down menu, select Tags and Collections.

In asset repositories, you can also upload custom renditions of your images to suit the channel they’re published to (mobile, tablet, web, etc.).When you add an image to a repository, large, medium, small, and thumbnail renditions of the image are automatically generated byOracle Content Management. You can use these renditions or create your own to suit your needs.