Perform Actions While Viewing an Asset

While viewing an asset, you can perform the following actions. The actions available differ depending on the type of asset you're viewing.

Perform Actions While Viewing a Digital Asset

Task Description
Edit the asset To edit the media file for a digital asset, click Edit Media.
Move the asset through review If there are no workflows associated with the repository, you can you basic review. If the asset requires review, click Submit for Review. If it's already submitted and you're a repository administrator, you can Approve or Reject the asset.
Download a digital asset To download a digital asset to your computer, click Download.
View the asset in full screen To view the asset in full screen mode, click Full Screen.
Close the asset To close the asset, click Close.
Upload a new version for a digital asset To add a new version of a digital asset, click More menu, then select Upload New Version.

If the image has been localized, you can upload new versions only for the master language, and that new version will be inherited by all the localized versions of the image.

If you upload a file with a different name or extension, the new version will keep the original name and update the extension as appropriate. For example, if you're uploading a new version for a file named "rose.png", and the file you upload is named "flower.jpg", the new version will be named "rose.jpg" (keeping the original name of "rose", but updating the extension appropriately to ".jpg").

Change the magnification of a digital asset To change the magnification of a digital asset, use the zoom controls, or click More menu, then select a zoom option.
Add annotations to images or document assets To add an annotation to an image rendition or document asset, click Annotation icon, select an area or click where you want to add the annotation, then enter your comment in the text box, and click Post.
View annotations on images or document assets To view annotations on an image or document asset, click View annotations icon. When you click an annotation on the image, the annotation note will get focus in the conversation.
View digital asset renditions (asset repositories only) To view and manage renditions of an image, select a rendition from the drop-down list at the top left of the asset preview, or click the additional properties pane, then, in the drop-down menu, select Renditions.
View the published version If the asset has been published and has a draft version, you see the draft version by default. You can switch to the published version using the drop-down list at the top of the asset preview.
Preview the asset in layouts If a digital asset has a layout associated with the underlying digital asset type, you can view the asset in those layouts by clicking Preview in Layout. By default you see the digital asset in the content form view—the field names and values from the asset type.
  • If there are other layouts or site pages configured for the associated asset type, you can preview them by selecting a layout or site page from the drop-down list.
  • By default, the asset is set to fit the browser window. After selecting another layout or site page, you can select different device sizes. You can also create your own device size. After selecting a device size, you can change the orientation by clicking Change orientation icon.
  • To show the ruler and manually change the device size, click editor ruler icon, then move the handles to change the height and width.
Control a standard video asset If the asset is a standard video, use the control bar to do the following:
  • Play
  • Pause
  • Skip
  • Adjust volume
Control a Video Plus asset (asset repositories only) If the asset is a Video Plus asset, use the control bar to do the following:
  • Play
  • Pause
  • Skip
  • Adjust volume
  • Skip forward 10 seconds
  • Skip back 10 seconds
  • Select video resolution quality
  • Speed up or slow down playback speed
View the asset's properties To view the asset's properties, click the additional properties pane, then, in the drop-down menu, select Properties. The properties include read-only information such as when the item was created and last updated.
View the asset history To view the asset history and a list of previous versions of an asset, click the version number on the asset tile or click Properties, and then click the Activity tab.
View analytics (asset repositories only) To view the asset's analytics, click the additional properties pane, then, in the drop-down menu, select Analytics.
View the digital asset's attributes To view and edit the attributes for a digital asset, click the additional properties pane, then, in the drop-down menu, select Attributes.
View the asset's categories If a taxonomy is associated with the repository the asset is stored in, you can view and manage the categories assigned to the asset by clicking the additional properties pane, then, in the drop-down menu, selecting Categories.

Note:

Categories are available only in Oracle Cloud Infrastructure, not Oracle Cloud Infrastructure Classic.
View the channels the asset is targeted to (asset repositories only) To view and manage channels the asset is targeted to, click the additional properties pane, then, in the drop-down menu, select Channels. Add or remove channels as necessary.
View the associated conversation To create or participate in a conversation associated with the asset, click the additional properties pane, then, in the drop-down menu, select Conversation.
View where the asset is used To view an inventory of all other assets that reference this asset or sites that use this asset, click the additional properties pane, then, in the drop-down menu, select Inventory.
View the tags and collections assigned to the asset To view and manage the tags and collections associated with the asset, click the additional properties pane, then, in the drop-down menu, select Tags and Collections. Add or remove tags and collections as necessary.
Move the asset through workflow (asset repositories only) If workflows have been assigned to the repository you're viewing, click the additional properties pane, then, in the drop-down menu, select Workflows to move the asset through workflow.

Perform Actions While Viewing a Content Item

Task Description
Move the asset through review If there are no workflows associated with the repository, you can you basic review. If the asset requires review, click Submit for Review. If it's already submitted and you're a repository administrator, you can Approve or Reject the asset.
Edit the asset To edit an asset, click Edit. While editing a content item, you can add or edit values, media, or content item references. You can also change the language assigned to the content item, as long as content item's translation set doesn't already include a version in the newly selected language. After editing the content item you can save your changes or publish the content item.
Create a content item To create a content item in the repository, click Create, and then select an option.
View the asset in full screen To view the asset in full screen mode, click Full Screen.
Close the asset To close the asset, click Close.
View the published version If the asset has been published and has a draft version, you see the draft version by default. You can switch to the published version using the drop-down list at the top of the asset preview.
Preview the asset in layouts By default you see content items in the content form view—the field names and values from the asset type.
  • If there are other layouts or site pages configured for the associated asset type, you can preview them by selecting a layout or site page from the drop-down list.
  • By default, the asset is set to fit the browser window. After selecting another layout or site page, you can select different device sizes. You can also create your own device size. After selecting a device size, you can change the orientation by clicking Change orientation icon.
  • To show the ruler and manually change the device size, click editor ruler icon, then move the handles to change the height and width.
Compare content item versions If a content item has been edited and has more than one version in a repository, you can open the content item and easily compare differences between versions by clicking Compare Versions.
View items referenced in a content item If the content item references other digital assets or content items, in the Content Form View, next to the referenced item you want to view, click Preview icon. A slide-out panel opens, showing the referenced item.
View the asset's properties To view the asset's properties, click the additional properties pane, then, in the drop-down menu, select Properties. The properties include read-only information such as when the item was created and last updated.
View the asset history To view the asset history and a list of previous versions of an asset, click the version number on the asset tile or click Properties, and then click the Activity tab.
View analytics (asset repositories only) To view the asset's analytics, click the additional properties pane, then, in the drop-down menu, select Analytics.
View the asset's categories If a taxonomy is associated with the repository the asset is stored in, you can view and manage the categories assigned to the asset by clicking the additional properties pane, then, in the drop-down menu, selecting Categories.

Note:

Categories are available only in Oracle Cloud Infrastructure, not Oracle Cloud Infrastructure Classic.
View the channels the asset is targeted to (asset repositories only) To view and manage channels the asset is targeted to, click the additional properties pane, then, in the drop-down menu, select Channels. Add or remove channels as necessary.
View the associated conversation To create or participate in a conversation associated with the asset, click the additional properties pane, then, in the drop-down menu, select Conversation.
View where the asset is used To view an inventory of all other assets that reference this asset or sites that use this asset, click the additional properties pane, then, in the drop-down menu, select Inventory.
View the tags and collections assigned to the asset To view and manage the tags and collections associated with the asset, click the additional properties pane, then, in the drop-down menu, select Tags and Collections. Add or remove tags and collections as necessary.
Move the asset through workflow (asset repositories only) If workflows have been assigned to the repository you're viewing, click the additional properties pane, then, in the drop-down menu, select Workflows to move the asset through workflow.