View and Manage Content Items

You can see how a content item content will look with different layouts, add tags, manage translations, and perform other actions on content items.

You can see all the assets in the repositories you have access to on the Assets page. See Get to Know the Assets Page.

Jump to a section to get started:

Perform Actions on the Repository

In the header on the Assets page, you can perform the following actions in the repository:

Task Description
Add a digital asset To add a digital asset to the selected repository, click Add, and then select where you want to add the asset from.
Create a content item To create a content item in the selected repository, click Create, and then select an option.
View translation jobs If you've exported content items for translation, you can view the associated translation jobs by clicking More menu, then selecting Translation Jobs.
Manage collections To manage the collections in the selected repository, click More menu, then select Collections.
Apply suggested categories If a taxonomy is associated with the selected repository, you'll see this option. Categories provide a hierarchical organization that maps to your business structure and allows users to drill-down to find what they need. To view and apply category suggestions for assets in the selected repository, click More menu, then select Category Suggestions.
View content analytics To view analytics for the sites and channels associated with selected repository, click More menu, then select Content Analytics.
Manage your workflow tasks If your administrator set up workflow, click More menu, then select Workflow Tasks to view and manage all the workflow tasks assigned to you (not just ones for the selected repository).

Search, Filter, and Sort

To search, filter, and sort assets, use the tools on the left of the Assets page and the search box at the top.

Perform Actions on Selected Assets

When you select or right-click a content item you can perform the following actions:

Task Description
Open the asset To open the content item to see how the content will look with the different layouts associated with the content type, click Open.
View the asset To view the content item in a slide-out panel without leaving the Assets page, click Preview, or click Preview icon on the asset tile.
Edit the content item To open the content item in the editor, click Edit.
Duplicate the content item To duplicate the content item, click Duplicate. A new version of the content item is created with “Copy” appended to the name. You can edit the item as needed without affecting the original version.
Copy the asset To copy the asset to another repository, click Copy To, select the repository you want to copy the asset to, then click Copy. You must have the Manager role on the target repository. You can select more than one asset to copy at the same time. Only the current version of each asset will be copied.

If the content types used for the copied content items aren't already associated with the target repository, the association will be done automatically.

If you're copying a content item that references another asset, the referenced asset will also be copied to the target repository.

Repository managers can also copy assets from one repository collection to another.

View translated versions of the asset To see all the translated versions of the content item, click Languages.

In the Languages panel, if permitted, you can translate the content item by clicking Add Language.

To restrict the content item from being translated, click Non-translatable. This action can't be undone, and it removes any existing translations, so be sure you want to make the item non-translatable before you confirm the action.

Translate the content item To add a translation for the content item, click Translate, and create the translation job. After creating the job, it will need to be sent to translation by someone with rights to do so.
Publish or unpublish the asset To publish the asset and make it available for use in a site, click Publish. You can select more than one asset to publish at the same time. If the asset has already been published, you instead see an option to Unpublish it.
Move the asset through review If the asset requires review, click Submit for Review. If it's already submitted and you're a repository administrator, you can Approve or Reject the asset. You can select more than one asset to submit for review at the same time. The submission status is shown below the asset preview:
  • Draft status icon Draft
  • In review status icon In Review
  • Approved status icon Approved
  • Rejected status icon Rejected
Lock or unlock the asset To lock the asset so other users can't edit it, click Lock Assets. If you also want to lock all the asset's dependencies, click Lock Assets and Dependencies. For example, you may want to do this if you're waiting for approval. If the asset has already been locked by you, you can instead Unlock Assets or Unlock Assets and Dependencies.
Find similarly categorized assets If the asset has been categorized, find assets that are assigned to similar categories as the selected asset,by clicking Find Categorized Similarly.
Assign categories to the asset If a taxonomy is associated with the repository you're viewing, you can assign categories to the asset by clicking Categories. Categories provide a hierarchical organization that maps to your business structure and allows users to drill-down to find what they need.
Target the asset to publishing channels To target the asset to publishing channels, click Channels. You can select more than one asset to assign channels to at the same time.
Assign tags and collections To assign tags and collections to the asset, click Tags and Collections.
Move the asset through workflow If workflows have been assigned to the repository you're viewing, click Workflows to move the asset through workflow.
View the asset's properties To view the asset's properties, click Properties. The properties include read-only information such as when the item was created and last updated. Property information is divided into tabs:
  • General – includes information about asset type, size, whether published, whether locked, and other general information.
  • Activity – details specific activities such as review status changes, revision history, lock history, and other activities.
  • API – displays the asset ID, management URL, and delivery URL if published.

Note:

You can view previous revisions of an asset by clicking the revision number in the Activity tab. You can only edit the current revision. You can make previous revisions current by viewing the previous revision and clicking Make Current on the banner menu. However, if the current version is a video asset and the previous version is not, then you cannot make the previous non-video version current.

the Activity tab

Remove the asset To remove the asset from the repository, click Delete. You can select more than one asset to delete at the same time.

Perform Actions While Viewing an Asset

While viewing a content item, you can perform the following actions:

Task Description
Move the asset through review If the asset requires review, click Submit for Review. If it's already submitted and you're a repository administrator, you can Approve or Reject the asset.
Edit the content item To edit the content item, click Edit.
Create a content item To create a content item in the repository, click Create, and then select an option.
View the asset in full screen To view the asset in full screen mode, click Full Screen.
View the asset's properties To view the asset's properties, click the additional properties pane, then, in the drop-down menu, select Properties. The properties include read-only information such as when the item was created and last updated. Property information is divided into tabs:
  • General – includes information about asset type, size, whether published, and other general information.
  • Activity – details specific activities such as review status changes, revision history, and other activities.
  • API – displays the asset ID, management URL, and delivery URL if published.

Note:

You can view previous revisions of an asset by clicking the revision number in the Activity tab. You can only edit the current revision. You can make previous revisions current by viewing the previous revision and clicking Make Current on the banner menu. However, if the current version is a video asset and the previous version is not, then you cannot make the previous non-video version current.

the Activity tab

View analytics To view analytics for the sites and channels the asset has been published or targeted to, click the additional properties pane, then, in the drop-down menu, select Analytics.

By default, you see all analytics data, but you can limit that by selecting a new option in the drop-down list (for example, the current year or the last 30 days). You see the following information about the channels the asset is targeted to:

  • Average Daily Access: Line graphs show the average number of unique visits to each channel per day, broken down by published assets and non-published assets. A unique visit is one user, visiting one channel within a 1-hour period. So, if a user visits a site 20 times within 1 hour, it counts as one unique visit.
  • Asset Status: Shows the age and status of the asset in each channel.
    • Published status icon Published
    • Approved status icon Approved
    • Rejected status icon Rejected
    • Draft status icon Draft
    • Translated status icon Translated
    • In review status icon In Review
View the asset's categories If a taxonomy is associated with the repository the asset is stored in, you can view the categories assigned to the asset by clicking the additional properties pane, then, in the drop-down menu, selecting Categories. See Assign Asset Categories.

Note:

Categories are available only in Oracle Cloud Infrastructure, not Oracle Cloud Infrastructure Classic.
View the channels the asset is targeted to To view and manage channels the asset is targeted to, click the additional properties pane, then, in the drop-down menu, select Channels. Add or remove channels as necessary.
View the associated conversation To create or participate in a conversation associated with the asset, click the additional properties pane, then, in the drop-down menu, select Conversation.
View where the asset is used To view an inventory of all other assets this content item depends on or is referenced by, and their type and status, or sites that use this asset, click the additional properties pane, then, in the drop-down menu, select Inventory. Inventory information is divided into tabs:
  • Dependencies: This tab lists the names, types, and status of assets this content item depends on.
  • Referenced By: This tab lists all content items that reference this content item.
  • Used In Sites: This tab lists all sites that reference this content item and the pages it is used on.

Note:

If you don't see all of the tabs, you may need to click the Forward icon or Back icon to scroll the tab headings.
Hover over an asset in either the Dependencies tab or Referenced by tab to enable the Preview Icon. Click the Preview Icon to preview the asset in a slide-out panel.
View the tags and collections assigned to the asset To view and manage the tags and collections associated with the asset, click the additional properties pane, then, in the drop-down menu, select Tags and Collections. Add or remove tags as necessary.
View all translations for the asset To view and manage translations for a content item when the content item is open, click the additional properties pane, then, in the drop-down menu of the properties pane, select Translations. You can use the options on this pane to:
  • Open a translation to view its content.
  • Delete a translation.
  • Designate a translation as the master in place of the original master.
  • View the status of all translations.
  • See which languages have been used for translation and which are available to use. The languages shown are those available in the channel for the repository where the content item is managed. Languages marked with an asterisk (*) are those that are required by the channel policies.
Move the asset through workflow If workflows have been assigned to the repository you're viewing, click click the additional properties pane, then, in the drop-down menu, select Workflows to move the asset through workflow.
Change the view By default you see the content form view—the field names from the form in addition to the content. If the content item references other digital assets or content items, click the Preview iconto open a slide-out panel and see the referenced item. If the content type includes a default view, you can view the content item in that default view by selecting Content Item Default in the first drop-down list.
View other layouts By default, the content is set to fit the browser window. To see how the content will look with the different layouts associated with the content type, select other layout options from the drop-down list. You can select different devices, different sizes, or, if configured, specific site pages. You can also create your own device size. Alternatively, you can view the ruler by clicking editor ruler icon. Click one of the intervals under the ruler to see how the item appears at different sizes. When you select a mobile device size you can also select portrait/landscape icon to see how the item appears on a mobile device depending on orientation.

Make It Easier to Find Assets

To make assets easier to find, you can use categories, collections, and tags.

  • Categories: If a taxonomy is associated with the repository you're viewing, you can use categories. Categories provide a hierarchical organization that maps to your business structure and allows users to drill-down to find what they need. To assign categories to the asset, click Categories. If an asset gets recategorized after it has been published, an icon is added ( Recategorize icon ) so you can quickly see which assets are recategorized. There is also a filter to display only assets that have been recategorized. See Assign Asset Categories.

    Note:

    Categories are available only in Oracle Content and Experience, not Oracle Content and Experience-Classic.
  • Collections: Collections are a way to group related assets for a specific business need such as a marketing campaign. A new collection is also created automatically for each site. To change the collections the asset is associated with, click Collections. You can select more than one asset to assign to a collection at the same time. See Use Collections.
  • Tags: Tags, like keywords, are terms that a user might search for. If your repository administrator enabled smart content on the repository, images are automatically tagged based on the content of the image, but you can also add manual tags for any kind of asset. For example, you might have a document or content item about an upcoming conference. You could tag it with "conference", "event", "webinar", "breakouts", and other similar terms. To add or edit the tags for an asset, click Tags. You can select more than one asset to assign tags to at the same time. See Tag Assets.

    You can also view categories, collections, and tags by clicking the additional properties pane, then, in the drop-down menu, selecting the option you want.

Add Assets to Sites

To add assets to sites, see Work with Assets and Content Items.