View and Manage Digital Assets

You can view, edit, and manage your digital assets in many ways on the Assets page and while viewing the digital asset.

Jump to a section to get started:

Perform Actions on the Repository

In the header on the Assets page, you can perform the following actions in the repository:

Task Description
Add a digital asset To add a digital asset to the selected repository, click Add, and then select where you want to add the asset from.
Create a content item To create a content item in the selected repository, click Create, and then select an option.
View publishing jobs (asset repositories only) If you've exported scheduled assets to be published, you can view the publishing jobs by clicking More menu, then selecting Publishing Jobs.
View translation jobs (asset repositories only) If you've exported content items for translation, you can view the associated translation jobs by clicking More menu, then selecting Translation Jobs.
Manage collections To manage the collections in the selected repository, click More menu, then select Collections.
Apply suggested categories If a taxonomy is associated with the selected repository, you'll see this option. Categories provide a hierarchical organization that maps to your business structure and allows users to drill-down to find what they need. To view and apply category suggestions for assets in the selected repository, click More menu, then select Category Suggestions.
View content analytics (asset repositories only) To view analytics for the sites and channels associated with selected repository, click More menu, then select Content Analytics.
Manage your workflow tasks (asset repositories only) If your administrator set up workflows, click More menu, then select Workflow Tasks to view and manage all the workflow tasks assigned to you (not just ones for the selected repository).

Search, Filter, and Sort

To search, filter, and sort assets, use the tools on the left of the Assets page and the search box at the top.

Perform Actions on Selected Assets

When you right-click or select a digital asset you can perform the following actions. Depending on the size of the window, you might need to click More to see some of the options.

Task Description
Open the asset To open the asset, see how the content will look with the different layouts associated with the asset type, and access the editor, choose Open in the right-click menu or click Open icon in the actions bar.
View the asset To view the asset, choose Preview in the right-click menu or click Preview icon in the actions bar or on the asset tile.
Add a new version To add a new version of the asset, choose Upload New Version in the right-click menu or click Upload New Version icon in the actions bar.
Download assets To download a digital asset to your computer, choose Download in the right-click menu or click Download icon in the actions bar or on the asset tile.

If you select more than one digital asset at the same time, the icon in the actions bar becomes Download as Zip icon, and the assets will be downloaded as a .zip file. You can download a maximum of 50 assets or up to 2GB of content.

You can download only digital assets, not content items.

Copy the asset To copy the asset to another repository, choose Copy To in the right-click menu or click Copy to Another Repository icon in the actions bar, select the repository you want to copy the asset to, then click Copy. You must have the Manager role on the target repository. You can select more than one asset to copy at the same time. Only the current version of each asset will be copied.

Repository managers can also copy assets from one repository collection to another.

Lock or unlock the asset To lock the asset so other users can't edit it, choose Lock Assets from the right-click menu or the Lock menu. If the asset has already been locked by you, you can unlock the asset by clicking Unlock Assets.
Publish or unpublish the asset (asset repositories only) To publish the asset and make it available for use in a site, choose Publish Now or Publish Later from the right-click menu or the Publish menu. You can select more than one asset to publish at the same time. If the asset has already been published, you instead see an option to Unpublish it.
Move the asset through review If the asset requires review, choose Submit for Review from the right-click menu or the Workflow menu. If it's already submitted and you're a repository administrator, you can Approve or Reject the asset. You can select more than one asset to submit for review at the same time. The submission status is shown below the asset preview:
  • Draft status icon Draft
  • In review status icon In Review
  • Approved status icon Approved
  • Rejected status icon Rejected
Find visually similar assets (asset repositories only) To find assets that are visually similar to the selected asset, choose Find Visually Similar in the right-click menu or the Find menu.
Find similarly categorized assets If the asset has been categorized, find assets that are assigned to similar categories as the selected asset, by choosing Find Categorized Similarly in the right-click menu or the Find menu.
Assign categories to the asset If a taxonomy is associated with the repository you're viewing, you can assign categories to the asset by choosing Categories in the right-click menu or the Sidebar menu. Categories provide a hierarchical organization that maps to your business structure and allows users to drill-down to find what they need.
Target the asset to publishing channels (asset repositories only) To target the asset to publishing channels, choose Channels in the right-click menu or the Sidebar menu. You can select more than one asset to assign channels to at the same time.
Assign tags and collections To assign tags and collections to the asset, choose Tags and Collections in the right-click menu or the Sidebar menu.
Move the asset through workflow (asset repositories only) If workflows have been assigned to the repository you're viewing, choose Workflows from the right-click menu or the Sidebar menu to move the asset through workflow.
View the asset's properties To view the asset's properties, choose Properties from the right-click menu or the Sidebar menu. The properties include read-only information such as when the item was created and last updated. Property information is divided into tabs:
  • General – includes information about asset type, size, whether published, and other general information.
  • Activity – details specific activities such as review status changes, revision history, and other activities.
  • API – displays the asset ID, management URL, and, if published, the publishing information and delivery URL. To copy an ID or URL to the clipboard, click Copy icon next to it. To view the associated JSON data for the asset, click View JSON icon next to the management or delivery URL.
Remove the asset To remove the asset from the repository, choose Delete in the right-click menu or click Delete icon in the actions bar. You can select more than one asset to delete at the same time. If the asset has been published, you must have permission to unpublish the asset to be able to delete the asset.
View the asset history To view a list of previous versions of an asset, click the version number on the asset tile; or choose Properties from the right-click menu or the Sidebar menu, and then click the Activity tab.
the Activity tab
  • To view a previous version, click the version number in the Activity tab. You can only edit the current version.
  • To make previous version current, view the previous version, and then click Make Current on the banner menu. If the current version is a video asset and the previous version is not, then you can't make the previous non-video version current.

When an asset is published, a new version is created and the number to the left of the decimal point is increased. For example, if you publish version v1.2, the published version becomes v2.

Perform Actions While Viewing an Asset

While viewing a digital asset, you can perform the following actions:

Task Description
Edit the asset To edit an image or edit a video, click Edit.
Control a standard video asset If the asset is a standard video, use the control bar to do the following:
  • Play
  • Pause
  • Skip
  • Adjust volume
Control a Video Plus asset (asset repositories only) If the asset is a Video Plus asset, use the control bar to do the following:
  • Play
  • Pause
  • Skip
  • Adjust volume
  • Skip forward 10 seconds
  • Skip back 10 seconds
  • Select video resolution quality
  • Speed up or slow down playback speed
Move the asset through review If the asset requires review, click Submit for Review. If it's already submitted and you're a repository administrator, you can Approve or Reject the asset.
Download the asset To download the asset to your computer, click Download.
View the asset in full screen To view the asset in full screen mode, click Full Screen.
Upload a new version To add a new version of the asset, click More menu, then select Upload New Version.
Change the magnification To change the magnification of the asset, use the zoom controls, or click More menu, then select a zoom option.
Add annotations To add an annotation to an image rendition or document asset, click Annotation icon, select an area or click where you want to add the annotation, then enter your comment in the text box, and click Post.
View annotations To view annotations on an asset rendition, click View annotations icon. When you click an annotation on the image, the annotation note will get focus in the conversation.
View the asset's properties To view the asset's properties, click the additional properties pane, then, in the drop-down menu, select Properties. The properties include read-only information such as when the item was created and last updated. Property information is divided into tabs:
  • General – includes information about asset type, size, whether published, and other general information.
  • Activity – details specific activities such as review status changes, revision history, and other activities.
  • API – displays the asset ID, management URL, and, if published, the publishing information and delivery URL. To copy an ID or URL to the clipboard, click Copy icon next to it. To view the associated JSON data for the asset, click View JSON icon next to the management or delivery URL.
View the asset history To view a list of previous versions of an asset, click the version number on the asset tile or click Properties, and then click the Activity tab.
the Activity tab
  • To view a previous version, click the version number in the Activity tab. You can only edit the current version.
  • To make previous version current, view the previous version, and then click Make Current on the banner menu. If the current version is a video asset and the previous version is not, then you can't make the previous non-video version current.

When an asset is published, a new version is created and the number to the left of the decimal point is increased. For example, if you publish version v1.2, the published version becomes v2.

View analytics (asset repositories only) To view analytics for the sites and channels the asset has been published or targeted to, click the additional properties pane, then, in the drop-down menu, select Analytics.

By default, you see all analytics data, but you can limit that by selecting a new option in the drop-down list (for example, the current year or the last 30 days). You see the following information about the channels the asset is targeted to:

  • Average Daily Access: Line graphs show the average number of unique visits to each channel per day, broken down by published assets and non-published assets. A unique visit is one user, visiting one channel within a 1-hour period. So, if a user visits a site 20 times within 1 hour, it counts as one unique visit.
  • Asset Status: Shows the age and status of the asset in each channel.
    • Published status icon Published
    • Approved status icon Approved
    • Rejected status icon Rejected
    • Draft status icon Draft
    • Translated status icon Translated
    • In review status icon In Review

If Video Plus is enabled in your service, you'll also see a Video Usage tab. By default, you see all analytics data for Video Plus assets, but you can limit that by selecting a new option in the drop-down lists (for example, the current year, the last 30 days, or a specific channel).

You see the following information about the asset:

  • File Name: The name of the video file.
  • Player Loads: The number of times the player has loaded on a page, whether the video was viewed or not.
  • Plays: The actual number of times the video was played.
  • Average Completion Rate: The percentage of plays that completed to the end.
  • Average Dropoff Rate: The percentage of plays that didn't complete to the end.
  • Total Minutes Viewed: The total number of minutes this video has played.
  • Top Countries: The top five countries in which this video has been viewed. Includes data for how many times the player has loaded, the number of times the video was played, and the percentage of plays in this country.
  • Top Platforms: The top five platforms on which this video has been viewed. Includes data for how many times the player has loaded, the number of times the video was played, and the percentage of plays on this platform.
  • Top Channels: The top five channels in which this video has been viewed. Includes data for how many times the player has loaded, the number of times the video was played, and the percentage of plays in this channel.
  • Date Stamp: Date and time the data was last updated.
View attributes To view the attributes for a digital asset, click the additional properties pane, then, in the drop-down menu, select Attributes. To change the attribute values, click Edit at the bottom of the panel.
View the asset's categories If a taxonomy is associated with the repository the asset is stored in, you can view the categories assigned to the asset by clicking the additional properties pane, then, in the drop-down menu, selecting Categories. See Assign Asset Categories.

Note:

Categories are available only in Oracle Cloud Infrastructure, not Oracle Cloud Infrastructure Classic.
View the channels the asset is targeted to (asset repositories only) To view and manage channels the asset is targeted to, click the additional properties pane, then, in the drop-down menu, select Channels. Add or remove channels as necessary.
View the associated conversation To create or participate in a conversation associated with the asset, click the additional properties pane, then, in the drop-down menu, select Conversation.
View where the asset is used To view an inventory of all content items that reference this asset or sites that use this asset, click the additional properties pane, then, in the drop-down menu, select Inventory. Inventory information is divided into tabs:
  • Dependencies: This tab lists the names, types, and status of assets a content item depends on. Content assets such as images or videos would not have dependencies.
  • Referenced By: This tab lists all content items that reference this asset.
  • Used In Sites: This tab lists all sites that reference this asset and the pages it is used on.

Note:

If you don't see all of the tabs, you may need to click the Forward icon or Back icon to scroll the tab headings.
Hover over an asset in either the Dependencies tab or Referenced by tab to enable the Preview Icon. Click the Preview Icon to preview the asset in a slide-out panel.
View asset renditions (asset repositories only) To view and manage renditions of an image, click the additional properties pane, then, in the drop-down menu, select Renditions. See Manage Image Renditions.
View the tags and collections assigned to the asset To view and manage the tags and collections associated with the asset, click the additional properties pane, then, in the drop-down menu, select Tags and Collections. Add or remove tags as necessary.
Move the asset through workflow (asset repositories only) If workflows have been assigned to the repository you're viewing, click the additional properties pane, then, in the drop-down menu, select Workflows to move the asset through workflow.
View the asset in layouts If there are layouts associated with the underlying asset type, you can view the asset in those layouts by clicking Preview in Layout. By default you see the content form view—the field names and values from the asset type.
  • To see how the asset will look in other layouts, or, if configured, specific site pages, select a layout or site page from the drop-down list.
  • By default, the asset is set to fit the browser window. After selecting another layout or site page, you can select different device sizes. You can also create your own device size. After selecting a device size, you can change the orientation by clicking Change orientation icon.
  • To show the ruler and manually change the device size, click editor ruler icon, then move the handles to change the height and width.

Make It Easier to Find Assets

To make assets easier to find, you can use categories, collections, and tags.

  • Categories: If a taxonomy is associated with the repository you're viewing, you can use categories. Categories provide a hierarchical organization that maps to your business structure and allows users to drill-down to find what they need. To assign categories to the asset, click Categories. If an asset gets recategorized after it has been published, an icon is added ( Recategorize icon ) so you can quickly see which assets are recategorized. There is also a filter to display only assets that have been recategorized. See Assign Asset Categories.

    Note:

    Categories are available only in Oracle Content and Experience, not Oracle Content and Experience-Classic.
  • Collections: Collections are a way to group related assets for a specific business need such as a marketing campaign. A new collection is also created automatically for each site. To change the collections the asset is associated with, click Collections. You can select more than one asset to assign to a collection at the same time. See Use Collections.
  • Tags: Tags, like keywords, are terms that a user might search for. If your repository administrator enabled smart content on the repository, images are automatically tagged based on the content of the image, but you can also add manual tags for any kind of asset. For example, you might have a document or content item about an upcoming conference. You could tag it with "conference", "event", "webinar", "breakouts", and other similar terms. To add or edit the tags for an asset, click Tags. You can select more than one asset to assign tags to at the same time. See Tag Assets.

    You can also view categories, collections, and tags by clicking the additional properties pane, then, in the drop-down menu, selecting the option you want.

Add Assets to Sites (asset repositories only)

To add assets to sites, see Work with Assets and Content Items.