View and Manage Digital Assets

You can view, edit, and manage your digital assets in many ways on the Assets page and while viewing the digital asset.

Jump to a section to get started:

Perform Actions on the Repository

In the header on the Assets page, you can perform the following actions in the repository:

Task Description
Add a digital asset To add a digital asset to the selected repository, click Add, and then select where you want to add the asset from.
Create a content item To create a content item in the selected repository, click Create, and then select an option.
View translation jobs If you've exported content items for translation, you can view the associated translation jobs by clicking More menu, then selecting Translation Jobs.
Manage collections To manage the collections in the selected repository, click More menu, then select Collections.
Apply suggested categories If a taxonomy is associated with the selected repository, you'll see this option. Categories provide a hierarchical organization that maps to your business structure and allows users to drill-down to find what they need. To view and apply category suggestions for assets in the selected repository, click More menu, then select Category Suggestions.
View content analytics To view analytics for the sites and channels associated with selected repository, click More menu, then select Content Analytics.
Manage your workflow tasks If your administrator set up workflow, click More menu, then select Workflow Tasks to view and manage all the workflow tasks assigned to you (not just ones for the selected repository).

Search, Filter, and Sort

To search, filter, and sort assets, use the tools on the left of the Assets page and the search box at the top.

Perform Actions on Selected Assets

When you select or right-click a digital asset you can perform the following actions:

Task Description
Open the asset To open the asset and access the editor, click Open. To edit an image or edit a video, click Edit.
View the asset To view the asset, click Preview, or click Preview icon on the asset tile.
Add a new version To add a new version of the asset, click Upload New Version.
Download assets To download a digital asset to your computer, click Download, or click Download icon.

To download more than one digital asset at the same time, select them and then click Download. When you select more than one asset, the assets will be downloaded as a .zip file.

You can download only digital assets, not content items.

Copy the asset To copy the asset to another repository, click Copy To, select the repository you want to copy the asset to, then click Copy. You must have the Manager role on the target repository. You can select more than one asset to copy at the same time. Only the current version of each asset will be copied.

Repository managers can also copy assets from one repository collection to another.

Publish or unpublish the asset To publish the asset and make it available for use in a site, click Publish. You can select more than one asset to publish at the same time. If the asset has already been published, you instead see an option to Unpublish it.
Move the asset through review If the asset requires review, click Submit for Review. If it's already submitted and you're a repository administrator, you can Approve or Reject the asset. You can select more than one asset to submit for review at the same time. The submission status is shown below the asset preview:
  • Draft status icon Draft
  • In review status icon In Review
  • Approved status icon Approved
  • Rejected status icon Rejected
Lock or unlock the asset To lock the asset so other users can't edit it, click Lock Assets. If you also want to lock all the asset's dependencies, click Lock Assets and Dependencies. For example, you may want to do this if you're waiting for approval. If the asset has already been locked by you, you can instead Unlock Assets or Unlock Assets and Dependencies.
Find visually similar assets To find assets that are visually similar to the selected asset, click Find Visually Similar.
Find similarly categorized assets If the asset has been categorized, find assets that are assigned to similar categories as the selected asset,by clicking Find Categorized Similarly.
Assign categories to the asset If a taxonomy is associated with the repository you're viewing, you can assign categories to the asset by clicking Categories. Categories provide a hierarchical organization that maps to your business structure and allows users to drill-down to find what they need.
Target the asset to publishing channels To target the asset to publishing channels, click Channels. You can select more than one asset to assign channels to at the same time.
Assign tags and collections To assign tags and collections to the asset, click Tags and Collections.
Move the asset through workflow If workflows have been assigned to the repository you're viewing, click Workflows to move the asset through workflow.
View the asset's properties To view the asset's properties, click Properties. The properties include read-only information such as when the item was created and last updated. Property information is divided into tabs:
  • General – includes information about asset type, size, whether published, and other general information.
  • Activity – details specific activities such as review status changes, revision history, and other activities.
  • API – displays the asset ID, management URL, and delivery URL if published.

Note:

You can view previous revisions of an asset by clicking the revision number in the Activity tab. You can only edit the current revision. You can make previous revisions current by viewing the previous revision and clicking Make Current on the banner menu. However, if the current version is a video asset and the previous version is not, then you cannot make the previous non-video version current.

the Activity tab

Remove the asset To remove the asset from the repository, click Delete. You can select more than one asset to delete at the same time.

Perform Actions While Viewing an Asset

While viewing a digital asset, you can perform the following actions:

Task Description
Edit the asset To crop, rotate, or flip an image, or change the format, background color, or image quality, click Edit. See Edit an Image.
Control a standard video asset If the asset is a standard video, use the control bar to do the following:
  • Play
  • Pause
  • Skip
  • Adjust volume
Control a Video Plus asset If the asset is a Video Plus asset, use the control bar to do the following:
  • Play
  • Pause
  • Skip
  • Adjust volume
  • Skip forward 10 seconds
  • Skip back 10 seconds
  • Select video resolution quality
  • Speed up or slow down playback speed
Move the asset through review If the asset requires review, click Submit for Review. If it's already submitted and you're a repository administrator, you can Approve or Reject the asset.
Download the asset To download the asset to your computer, click Download.
View the asset in full screen To view the asset in full screen mode, click Full Screen.
Upload a new version To add a new version of the asset, click More menu, then select Upload New Version.
Change the magnification To change the magnification of the asset, use the zoom controls, or click More menu, then select a zoom option.
Add annotations To add an annotation to an image rendition or document asset, click Annotation icon, select an area or click where you want to add the annotation, then enter your comment in the text box, and click Post.
View annotations To view annotations on an asset rendition, click View annotations icon. When you click an annotation on the image, the annotation note will get focus in the conversation.
View the asset's properties To view the asset's properties, click the additional properties pane, then, in the drop-down menu, select Properties. The properties include read-only information such as when the item was created and last updated. Property information is divided into tabs:
  • General – includes information about asset type, size, whether published, and other general information.
  • Activity – details specific activities such as review status changes, revision history, and other activities.
  • API – displays the asset ID, management URL, and delivery URL if published.

Note:

You can view previous revisions of an asset by clicking the revision number in the Activity tab. You can only edit the current revision. You can make previous revisions current by viewing the previous revision and clicking Make Current on the banner menu. However, if the current version is a video asset and the previous version is not, then you cannot make the previous non-video version current.

the Activity tab

View analytics To view analytics for the sites and channels the asset has been published or targeted to, click the additional properties pane, then, in the drop-down menu, select Analytics.

By default, you see all analytics data, but you can limit that by selecting a new option in the drop-down list (for example, the current year or the last 30 days). You see the following information about the channels the asset is targeted to:

  • Average Daily Access: Line graphs show the average number of unique visits to each channel per day, broken down by published assets and non-published assets. A unique visit is one user, visiting one channel within a 1-hour period. So, if a user visits a site 20 times within 1 hour, it counts as one unique visit.
  • Asset Status: Shows the age and status of the asset in each channel.
    • Published status icon Published
    • Approved status icon Approved
    • Rejected status icon Rejected
    • Draft status icon Draft
    • Translated status icon Translated
    • In review status icon In Review
View attributes To view the attributes for a digital asset, click the additional properties pane, then, in the drop-down menu, select Attributes. To change the attribute values, click Edit at the bottom of the panel.
View the asset's categories If a taxonomy is associated with the repository the asset is stored in, you can view the categories assigned to the asset by clicking the additional properties pane, then, in the drop-down menu, selecting Categories. See Assign Asset Categories.

Note:

Categories are available only in Oracle Cloud Infrastructure, not Oracle Cloud Infrastructure Classic.
View the channels the asset is targeted to To view and manage channels the asset is targeted to, click the additional properties pane, then, in the drop-down menu, select Channels. Add or remove channels as necessary.
View the associated conversation To create or participate in a conversation associated with the asset, click the additional properties pane, then, in the drop-down menu, select Conversation.
View where the asset is used To view an inventory of all content items that reference this asset or sites that use this asset, click the additional properties pane, then, in the drop-down menu, select Inventory. Inventory information is divided into tabs:
  • Dependencies: This tab lists the names, types, and status of assets a content item depends on. Content assets such as images or videos would not have dependencies.
  • Referenced By: This tab lists all content items that reference this asset.
  • Used In Sites: This tab lists all sites that reference this asset and the pages it is used on.

Note:

If you don't see all of the tabs, you may need to click the Forward icon or Back icon to scroll the tab headings.
Hover over an asset in either the Dependencies tab or Referenced by tab to enable the Preview Icon. Click the Preview Icon to preview the asset in a slide-out panel.
View asset renditions To view and manage renditions of an image, click the additional properties pane, then, in the drop-down menu, select Renditions. See Manage Image Renditions.
View the tags and collections assigned to the asset To view and manage the tags and collections associated with the asset, click the additional properties pane, then, in the drop-down menu, select Tags and Collections. Add or remove tags as necessary.
Move the asset through workflow If workflows have been assigned to the repository you're viewing, click click the additional properties pane, then, in the drop-down menu, select Workflows to move the asset through workflow.

Make It Easier to Find Assets

To make assets easier to find, you can use categories, collections, and tags.

  • Categories: If a taxonomy is associated with the repository you're viewing, you can use categories. Categories provide a hierarchical organization that maps to your business structure and allows users to drill-down to find what they need. To assign categories to the asset, click Categories. If an asset gets recategorized after it has been published, an icon is added ( Recategorize icon ) so you can quickly see which assets are recategorized. There is also a filter to display only assets that have been recategorized. See Assign Asset Categories.

    Note:

    Categories are available only in Oracle Content and Experience, not Oracle Content and Experience-Classic.
  • Collections: Collections are a way to group related assets for a specific business need such as a marketing campaign. A new collection is also created automatically for each site. To change the collections the asset is associated with, click Collections. You can select more than one asset to assign to a collection at the same time. See Use Collections.
  • Tags: Tags, like keywords, are terms that a user might search for. If your repository administrator enabled smart content on the repository, images are automatically tagged based on the content of the image, but you can also add manual tags for any kind of asset. For example, you might have a document or content item about an upcoming conference. You could tag it with "conference", "event", "webinar", "breakouts", and other similar terms. To add or edit the tags for an asset, click Tags. You can select more than one asset to assign tags to at the same time. See Tag Assets.

    You can also view categories, collections, and tags by clicking the additional properties pane, then, in the drop-down menu, selecting the option you want.

Add Assets to Sites

To add assets to sites, see Work with Assets and Content Items.