View and Manage Digital Assets
You can view, edit, and manage your digital assets in many ways on the Assets page and while viewing the digital asset.
Jump to a section to get started:
- Perform Actions on the Repository
- Search, Filter, and Sort
- Perform Actions on Selected Assets
- Perform Actions While Viewing an Asset
- Make It Easier to Find Assets
- Add Assets to Sites
Perform Actions on the Repository
In the header on the Assets page, you can perform the following actions in the repository:
Task | Description |
---|---|
Add a digital asset | To add a digital asset to the selected repository, click Add, and then select where you want to add the asset from. |
Create a content item | To create a content item in the selected repository, click Create, and then select an option. |
View translation jobs | If you've exported content items for translation, you can view the associated translation jobs by clicking ![]() |
Manage collections | To manage the collections in the selected repository, click ![]() |
Apply suggested categories | If a taxonomy is associated with the selected repository, you'll see this option. Categories provide a hierarchical organization that maps to your business structure and allows users to drill-down to find what they need. To view and apply category suggestions for assets in the selected repository, click ![]() |
View content analytics | To view analytics for the sites and channels associated with selected repository, click ![]() |
Manage your workflow tasks | If your administrator set up workflow, click ![]() |
Search, Filter, and Sort
To search, filter, and sort assets, use the tools on the left of the Assets page and the search box at the top.
Perform Actions on Selected Assets
When you select or right-click a digital asset you can perform the following actions:
Task | Description |
---|---|
Open the asset | To open the asset and access the editor, click Open. To edit an image or edit a video, click Edit. |
View the asset | To view the asset, click Preview, or click ![]() |
Add a new version | To add a new version of the asset, click Upload New Version. |
Download assets | To download a digital asset to your computer, click Download, or click ![]() To download more than one digital asset at the same time, select them and then click Download. When you select more than one asset, the assets will be downloaded as a .zip file. You can download only digital assets, not content items. |
Copy the asset | To copy the asset to another repository, click Copy To, select the repository you want to copy the asset to, then click Copy. You must have the Manager role on the target repository. You can select more than one asset to copy at the same time. Only the current version of each asset will be copied.
Repository managers can also copy assets from one repository collection to another. |
Publish or unpublish the asset | To publish the asset and make it available for use in a site, click Publish. You can select more than one asset to publish at the same time. If the asset has already been published, you instead see an option to Unpublish it. |
Move the asset through review | If the asset requires review, click Submit for Review. If it's already submitted and you're a repository administrator, you can Approve or Reject the asset. You can select more than one asset to submit for review at the same time. The submission status is shown below the asset preview:
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Lock or unlock the asset | To lock the asset so other users can't edit it, click Lock Assets. If you also want to lock all the asset's dependencies, click Lock Assets and Dependencies. For example, you may want to do this if you're waiting for approval. If the asset has already been locked by you, you can instead Unlock Assets or Unlock Assets and Dependencies. |
Find visually similar assets | To find assets that are visually similar to the selected asset, click Find Visually Similar. |
Find similarly categorized assets | If the asset has been categorized, find assets that are assigned to similar categories as the selected asset,by clicking Find Categorized Similarly. |
Assign categories to the asset | If a taxonomy is associated with the repository you're viewing, you can assign categories to the asset by clicking Categories. Categories provide a hierarchical organization that maps to your business structure and allows users to drill-down to find what they need. |
Target the asset to publishing channels | To target the asset to publishing channels, click Channels. You can select more than one asset to assign channels to at the same time. |
Assign tags and collections | To assign tags and collections to the asset, click Tags and Collections. |
Move the asset through workflow | If workflows have been assigned to the repository you're viewing, click Workflows to move the asset through workflow. |
View the asset's properties | To view the asset's properties, click Properties. The properties include read-only information such as when the item was created and last updated. Property information is divided into tabs:
Note: You can view previous revisions of an asset by clicking the revision number in the Activity tab. You can only edit the current revision. You can make previous revisions current by viewing the previous revision and clicking Make Current on the banner menu. However, if the current version is a video asset and the previous version is not, then you cannot make the previous non-video version current. |
Remove the asset | To remove the asset from the repository, click Delete. You can select more than one asset to delete at the same time. |
Perform Actions While Viewing an Asset
While viewing a digital asset, you can perform the following actions:
Task | Description |
---|---|
Edit the asset | To crop, rotate, or flip an image, or change the format, background color, or image quality, click Edit. See Edit an Image. |
Control a standard video asset | If the asset is a standard video, use the control bar to do the following:
|
Control a Video Plus asset | If the asset is a Video Plus asset, use the control bar to do the following:
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Move the asset through review | If the asset requires review, click Submit for Review. If it's already submitted and you're a repository administrator, you can Approve or Reject the asset. |
Download the asset | To download the asset to your computer, click Download. |
View the asset in full screen | To view the asset in full screen mode, click Full Screen. |
Upload a new version | To add a new version of the asset, click ![]() |
Change the magnification | To change the magnification of the asset, use the zoom controls, or click ![]() |
Add annotations | To add an annotation to an image rendition or document asset, click ![]() |
View annotations | To view annotations on an asset rendition, click ![]() |
View the asset's properties | To view the asset's properties, click ![]()
Note: You can view previous revisions of an asset by clicking the revision number in the Activity tab. You can only edit the current revision. You can make previous revisions current by viewing the previous revision and clicking Make Current on the banner menu. However, if the current version is a video asset and the previous version is not, then you cannot make the previous non-video version current. |
View analytics | To view analytics for the sites and channels the asset has been published or targeted to, click ![]() By default, you see all analytics data, but you can limit that by selecting a new option in the drop-down list (for example, the current year or the last 30 days). You see the following information about the channels the asset is targeted to:
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View attributes | To view the attributes for a digital asset, click ![]() |
View the asset's categories | If a taxonomy is associated with the repository the asset is stored in, you can view the categories assigned to the asset by clicking ![]() Note: Categories are available only in Oracle Cloud Infrastructure, not Oracle Cloud Infrastructure Classic. |
View the channels the asset is targeted to | To view and manage channels the asset is targeted to, click ![]() |
View the associated conversation | To create or participate in a conversation associated with the asset, click ![]() |
View where the asset is used | To view an inventory of all content items that reference this asset or sites that use this asset, click ![]()
Note: If you don't see all of the tabs, you may need to click the![]() ![]() ![]() ![]() |
View asset renditions | To view and manage renditions of an image, click ![]() |
View the tags and collections assigned to the asset | To view and manage the tags and collections associated with the asset, click ![]() |
Move the asset through workflow | If workflows have been assigned to the repository you're viewing, click click ![]() |
Make It Easier to Find Assets
To make assets easier to find, you can use categories, collections, and tags.
- Categories: If a taxonomy is associated with the repository you're viewing, you can use categories. Categories provide a hierarchical organization that maps to your business structure and allows users to drill-down to find what they need. To assign categories to the asset, click Categories. If an asset gets recategorized after it has been published, an icon is added (
) so you can quickly see which assets are recategorized. There is also a filter to display only assets that have been recategorized. See Assign Asset Categories.
Note:
Categories are available only in Oracle Content and Experience, not Oracle Content and Experience-Classic. - Collections: Collections are a way to group related assets for a specific business need such as a marketing campaign. A new collection is also created automatically for each site. To change the collections the asset is associated with, click Collections. You can select more than one asset to assign to a collection at the same time. See Use Collections.
- Tags: Tags, like keywords, are terms that a user might search for. If your repository administrator enabled smart content on the repository, images are automatically tagged based on the content of the image, but you can also add manual tags for any kind of asset. For example, you might have a document or content item about an upcoming conference. You could tag it with "conference", "event", "webinar", "breakouts", and other similar terms. To add or edit the tags for an asset, click Tags. You can select more than one asset to assign tags to at the same time. See Tag Assets.
You can also view categories, collections, and tags by clicking
, then, in the drop-down menu, selecting the option you want.
Add Assets to Sites
To add assets to sites, see Work with Assets and Content Items.