Use Your Files and Folders

You can organize and work with any kind of file that’s allowed by your service administrator (the person in charge of managing Oracle Content and Experience).

You can upload and download documents, video files, pictures and graphics—all the files you might need for your projects.

You can also upload templates and other files needed for your websites. This includes the assets, such as pictures or videos, that you might need on your website. Those are managed using the digital asset manager. You can also create content items, which are blocks of content based on a content type created by your administrator.

If your assigned user role doesn't let you do a particular task, or if you can't perform a task for some other reason, the menu option won't be available.

The folder icons on your home page show what kinds of folders they are. A folder with a shared icon (gray shared folder) indicates that you shared the folder or someone else has shared a folder with you. A plain folder (plain gray folder with no icon) indicates one of your personal folders.

To filter what you see, click the menu next to the heading on the home page. You can view all items, shared items, favorites, or items in your Trash folder.

To sort your file list, click the sort option (Name or Last Updated) at the top right corner of the file list. Click the view menu icon to select a list view, a compact view, or a grid view of your files and folders.

Your service administrator is in charge of allocating your storage quota. To see how much storage space you have:

  • In your web browser, click your user name and then click Preferences. Select Documents from the pulldown menu.

  • On your mobile device, tap the Settings icon to open your settings information.

You can see the maximum storage space that you've been given and the space you've used so far. Your Trash counts against your user quota. For example, if you have 1 GB of files stored and 1 GB of files in your trash and your overall quota is 5 GB, then you have 3 GB remaining.

If you share a folder and people add files to it, those files count against your quota because it is your folder. If someone shares a folder with you, the content of that folder does not count against your quota. If you need more storage space than you currently have, contact your service administrator.

The following table lists common actions you can do in the service. Depending on how wide your browser window is, you may not see all menu options. If you don't see an option when you select an item, click More in the menu bar to see the hidden options.

Task Description

Create new folders

Browse to where you want to create a new folder or subfolder and click Create.

Copy or move files and folders

Select one or more files or folders and choose Copy or Move on the menu bar or right-click menu.

If you copy a file or folder to the same location, the copy is renamed with a number added to the name. For example, Sales Report(2).doc.

Add an item to Assets

Select one or more files and choose Add to Assets from the menu bar or right-click menu.

Tag an item

Select one or more files and choose Edit Tags from the menu bar or right-click menu. Tagging an item is similar to adding a keyword for the item, letting you group items later for use or for searching.

Rename files or folders

Select the file or folder to rename and choose Rename on the menu bar or right-click menu.

You can’t change a file extension.

Delete files or folders

Select one or more files or folders and choose Delete on the menu bar or right-click menu.

If you delete a file or folder, it's moved to your cloud Trash folder, just like on your local computer. If you change your mind, go to the Trash folder and restore the deleted item.

To check your Trash, click the Trash link on the pulldown menu on your home page. Deleted items stay in the Trash until one of the following events happens:

  • You permanently delete them.

  • Your Trash quota is reached.

  • The Trash is automatically cleared out according to the schedule set by your service administrator, the person in charge of managing the service for your organization.

Use an older version of a file

There may be times when you want to work with an older copy of a file, or revert back to a previous version. Select the item in your file list, right-click, and click Version History in the menu bar or the right-click menu. When viewing a file, you can click the version number next to the file name to see the version history.

To make a previous version the current version, click the Make Current link for the version you want to use as the current version.

You can also delete previous versions or download older versions by clicking the Delete or Download links.

Change folder ownership

You can transfer ownership of a folder to another person. When you do, the folder and its content will be added to the quota of the person assuming new ownership.

To change owners, select the folder and choose Properties from the menu bar or the right-click menu. Click Change Owner and select the name of the new owner from the list. Add an optional message to be sent to the new owner or use the default message as given. Click Done when finished.