Import Employee Records from Oracle HCM Cloud to Jira

Import Employee Records from Oracle HCM Cloud to Jira

Use this recipe to import employee records from Oracle HCM Cloud to Jira.

Note: This recipe is available as Oracle HCM Cloud — Jira | Import Employee Records in the Integration Store. Oracle provides this recipe as a sample only. The recipe is meant only for guidance, and is not warranted to be error-free. No support is provided for this recipe.

Overview

This recipe creates corresponding users in Jira for employee records in Oracle HCM Cloud, according to a schedule specified in Oracle Integration.

To use the recipe, you must install the recipe package and configure the connections and other resources within the package. Subsequently, you can activate and run the integration flow of the package manually or specify an execution schedule for it. When triggered, the integration flow reads the employee records from the Oracle HCM Cloud instance and, in turn, creates corresponding user records in your Jira instance.
While running the recipe, you can configure the integration flow to read Oracle HCM Cloud employee records created after a specified time, thereby picking up only the new or required employee records in each run.

System and Access Requirements

Before You Install the Recipe

You must perform the following configuration tasks on your Oracle HCM Cloud and Atlassian instances in order to successfully connect to these external systems using Oracle Integration and transfer employee records between them.

Configure Oracle HCM Cloud

To access the Oracle HCM Cloud instance from Oracle Integration and read employee records, you’ll need to create a user account for Oracle Integration on Oracle HCM Cloud, and make a few other configurations. See Prerequisites for Creating a Connection.

Create an API Token in Your Atlassian Account

To access Jira from Oracle Integration and create user records, you’ll require an API token associated with your Atlassian account.

To create an API token, see Prerequisites to Use the Basic Authentication Security Policy.

Install and Configure the Recipe

On your Oracle Integration instance, install the recipe package to deploy and configure the integration and associated resources.

  1. On the Oracle Integration home page, scroll to the Accelerators & Recipes section.

  2. Click Search All.

  3. Find the recipe package that you want to install.

  4. Select the package, and then click the Install Install icon icon.

  5. After the package is installed, click the Configure Configure icon icon on the recipe card to configure the resources deployed by the package.

    The Configuration Editor page opens, displaying all the resources of the recipe package. Configure the following resources before you activate and run the recipe.

Configure the Oracle HCM Cloud Connection

  1. On the Configuration Editor page, select Oracle HCM Cloud Connection.

  2. Click Edit Edit icon.
    The connection configuration page appears.

  3. In the Connection Properties section, enter the Oracle HCM Cloud host name. For example: https://your_domain_name.fa.DC.oraclecloud.com.

  4. In the Security section, enter the following details.

    Field Information to Enter
    Security Policy Select Username Password Token.
    User Name Enter the user name of the account created for Oracle Integration on Oracle HCM Cloud. See Configure Oracle HCM Cloud.
    Password Enter the password of the account created for Oracle Integration on Oracle HCM Cloud.

  5. Click Save. If prompted, click Save for a second time.

  6. Click Test to ensure that your connection is successfully configured.
    A confirmation message is displayed if your test is successful.

  7. Click Back Back icon to return to the Configuration Editor page. Click Save again if prompted.

Configure the Oracle REST Jira Connection

  1. On the Configuration Editor page, select Oracle REST Jira Connection.

  2. Click Edit Edit icon.
    The connection configuration page appears.

  3. In the Connection Properties section, enter the Atlassian host name.

  4. In the Security section, enter the following details.

    Field Information to Enter
    Security Policy Select Basic Authentication.
    User Name Enter the email ID associated with your Atlassian account.
    Password Enter the API token you created in your Atlassian account. See Create an API Token in Your Atlassian Account.

  5. Click Save. If prompted, click Save for a second time.

  6. Click Test to ensure that your connection is successfully configured.
    A confirmation message is displayed if your test is successful.

  7. Click Back Back icon to return to the Configuration Editor page. Click Save again if prompted.

Configure the Lookup Table

Edit the lookup table, and enter an email ID to receive error messages.

  1. On the Configuration Editor page, select the lookup table, and click Edit Edit icon.

  2. In the Value column, enter an email ID of your choice.

  3. Click Save. If prompted, click Save for a second time.

  4. Click Back Back icon to return to the Configuration Editor page.

Activate and Run the Recipe

After you’ve configured the connections and the lookup table, activate the recipe package and run it.

  1. On the Configuration Editor page, click Activate in the title bar. In the Activate Package dialog, click Activate again.
    A confirmation message is displayed informing that the integration has been submitted for activation. Refresh the page to view the updated status of the integration.

  2. Run the recipe.

    1. On the Configuration Editor page, select the integration flow.

    2. Click Run Run icon, then click Submit Now.

    3. In the dialog that appears, click Confirm.
      The Schedule Parameters page is displayed, where you can specify a value for the LastRunTime parameter. This parameter stores the date and time of the most-recent successful run of the integration flow. The parameter’s value is automatically updated after each successful run, and only the Oracle HCM Cloud employee records created after the date-time stamp stored as the parameter’s Current Value are processed by the integration in each run. If you want to change the date-time stamp for a specific scenario, enter the date and time of your choice in the New Value field in the format, yyyy-MM-dd HH:mm. To fetch all the employee records from the beginning, set the value as zero.

    4. Click Submit on the Schedule Parameters page.
      You’ve now successfully submitted the integration for execution.

      Note: You can also schedule this integration to run at a date, time, and frequency of your choosing. See Define the Integration Schedule.

  3. Monitor the execution of the integration flow in Oracle Integration.

    1. On the Configuration Editor page, select the integration flow.

    2. Click Run Run icon, then click Track Instances.

    3. On the Track Instances page, you’ll see the integration flow of the recipe being triggered and executing successfully.
      The recipe now imports employee records from Oracle HCM Cloud to Jira.

  4. Log in to your Atlassian instance and check for the new users created.

    1. On the Atlassian home page, select a Jira product, for example, Jira Work Management or Jira Software.

    2. On the Jira product’s page, click People in the tab bar, then click Search people and teams. Search for the required user records on this page.

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