Defining Calendars

Calendars are used to set the dates and frequencies for each period. Each calendar allows different organizations to work off of different dates and frequencies for the same period.

Administrators define Calendars, which are associated with Periods and Organizational Units. One Period may have many Calendars, to reflect different date configurations for the period. An Organizational Unit is assigned a single Calendar that determines the dates used for that Organizational Unit. Calendars must exist first; in System Settings, an Administrator assigns a calendar to a Period or to an Organizational Unit.

Both Calendars and Holiday Rules can be applied separately to Organizations. Ultimately, the Calendar and Holiday Rules associated with a Profile (via its Organizational Unit) interact with the Calendar associated with a Period to determine the users workflow start and end dates in the deployed Reconciliation. For example, a company may reconcile their North America and European operations with different financial dates. Let's look at this example to explain how calendars and periods interact and how holiday rules work with different organizations. :

• Calendar and Periods:

  • For the North America calendar, May has a start date of May 1, end date of May 31 and a close date of June 4 with a frequency of Monthly, Quarterly and Yearly

  • For the European calendar, May has a start date of May 1, end date of May 31 and a close date of June 10 with a frequency of Monthly

  • For the North America calendar, December has a start date of December 1, end date of December 31 and a close date of January 5 with a frequency of Monthly

  • For the European calendar, December has a start date of December 1, end date of December 31 and a close date of January 10 with a frequency of Monthly, Quarterly and Yearly

• Holiday Rules:

  • The US Holiday Rule has July 4th as a Holiday

  • The UK Holiday Rule has May 27th (Spring Bank) as a Holiday

  • The French Holiday Rule has May 1 (Labor Day) as a Holiday

• Organizations:

  • An Organization in the US would use the North American Calendar and the US Holiday Rule

  • An Organization in England would use the European Calendar and the UK Holiday Rule

  • An Organization in France would use the European Calendar and the French Holiday Rule

Add Calendars

To add calendars:

1. From Home, click Application, then click Configuration, and then select the Organizations tab.

2. Click Calendars.

3. Click New (+).

4. Populate these fields:

   • Calendar ID

     Required as an identifier and must be unique.

   • Name

     Required.

Deleting Calendars

Note:

The Base calendar cannot be deleted.

To delete calendars:

1. From Home, click Application, then click Configuration, and then select the Organizations tab.

2. Click Calendars.

3. Select a calendar, and then Delete.