Procurement Contract Administrator

Code Name

ORA_PO_PROCUREMENT_CONTRACT_ADMIN_JOB

Duty Roles

This job role is related to the following duty roles:

• Procurement Agreement Change Orders Analysis Duty

• Procurement Purchase Agreement Analysis Duty

• Procurement Purchase Order Analysis Duty

• Procurement Purchase Order Change Orders Analysis Duty

• Procurement Purchase Receipts Analysis Duty

• Procurement Requisitions Analysis Duty

• Procurement Spend Analysis Duty

Subject Areas

This job role secures access to the following subject areas:

• Procurement - Agreement Change Orders (Preview)

• Procurement - Agreements

• Procurement - Purchase Order Change Orders (Preview)

• Procurement - Purchase Orders

• Procurement - Receipts

• Procurement - Requisitions

• Procurement - Spend

Business Questions

This job role secures access to data that can answer the following business questions:

• How is purchase distributed across suppliers?

• How long does it take for purchase requisitions to get approved?

• How many Change Orders are in Pending for Approval status?

• How many Change Orders are in Pending for Approval status?

• How many approvers on a average are approving agreements?

• How many approvers on a average are approving purchase orders?

• How many documents have more than two Change Orders?

• How many documents have more than two Change Orders?

• How many non-catalog purchase requisitions are created by volume, item, and amount?

• How many times are we amending agreements and whether amendment initiation is internal or external?

• How many times are we amending purchase orders and whether amendment initiation is internal or external?

• How much did the organization spend with suppliers, commodities, buyers, cost center, contracts versus non contracts and leakage?

• Identify the items and categories with cost-saving potential in procurement operations based on price?

• Identify the items, categories, and suppliers with compliance issues in their purchase agreement?

• Identify the key areas for improving process efficiencies?

• Is a company using strategic suppliers and contracts effectively?

• What are cycle times in terms of PR and PO approval, PR to PO conversion?

• What are my cycle times for agreement approvals?

• What are my lead time standard and variances in purchase cycles?

• What are my negotiation to agreement approval cycle times?

• What are my processing and post-processing lead time standards and variances for an item?

• What are my products and services for which we have agreements?

• What are purchase orders creation sources and corresponding requisition sources?

• What are return rates for suppliers?

• What are the agreements utilization rates?

• What are the creation sources for agreements?

• What commodities and services have been purchased, in what volume and price?

• What is accepted and rejected rates for commodities, by suppliers?

• What is my contract versus off contract spend?

• What is the Amount Changed for Change Orders in a given period?

• What is the Amount Changed for Change Orders in a given period?

• What is the centralized view of all procurement requests for purchasing department?

• What is the classification of purchase requisitions by status, type, source of created for a period and associated purchase order details?

• What receipts are created manually or through ASNs?

• When were products shipped and what is the average delivery times?

• Which agreements are under utilized?

• Which agreements are utilized before expiry?

• Which suppliers deliver consistently on time?