1. Securing ERP
  2. Revoke Data Access from Users

Revoke Data Access from Users

Use the Manage Data Access for Users page to revoke data access from users.

  1. Sign-in to the Functional Setup Manager as an IT Security Manager or Application Implementation Consultant and navigate to the Setup and Maintenance page.
  2. Search for and select the Manage Data Access for Users task. Alternatively, you can perform this task through the product-specific task list.
  3. Click the Users with Data Access option.
  4. Search for existing data access assignments you want to revoke by entering either a user name or a role name.
  5. Click Search. The Search Results region displays data access assignments that match the search criteria.
  6. Select the data access assignment you wish to revoke.
  7. On the Actions menu, click Revoke Data Access Assignments.

    The selected data access assignment is revoked.

Revoking Data Access from Users Using a Spreadsheet

On the Manage Data Access for Users page, you can revoke access of multiple users using a spreadsheet

  1. Sign-in to the Functional Setup Manager as an IT Security Manager or Application Implementation Consultant and navigate to the Setup and Maintenance page.
  2. Search for and select the Manage Data Access for Users task. Alternatively, you can perform this task through the product-specific task list.
  3. Click the Authorize Data Access button which would generate the security data access template spreadsheet. Save the spreadsheet and open it with Microsoft Excel.
  4. To revoke a data access assignment, specify the assignment by providing the Security Context, Security Context Value, User Name, and Role in the spreadsheet, then select the value No in the Active column. Create a new row for each data access assignment you wish to revoke.
  5. Click the Upload button when you have entered all the assignments you need to revoke in the spreadsheet.
    • If the status of the upload is Successful, it means the data access assignment is successfully revoked.
    • If the upload status is Failed, check the details in your upload file, correct any errors, and upload the file again.
    • If you see the following message, then the assignment for the entered combination of Security Context, Security Context Value, User Name, and Role can't be found or is no longer active:

      “This assignment doesn't exist. Enter an active assignment.”