46 Aligning Applications with Subscriptions and Governance Workflow

This scenario demonstrates how to align across your corporate applications by using subscriptions to synchronize dimension changes and governance workflow to ensure data quality. The steps walk you through creating a maintenance view and setting up subscriptions, and then they follow a typical user workflow where a user submits a request in a source viewpoint, subscription requests are generated for target viewpoints, and those target requests go through a data governance workflow for approval.

Suppose you have applications for Corporate Planning, Corporate GL, and Financial Close, and you want to synchronize changes made to the product dimension in the GL application with the product dimensions in the other two applications. You can create a maintenance view that contains viewpoints for the product dimensions in each of the three applications, and then create subscriptions so that changes that are made to the product dimension in the Corporate GL viewpoint will generate subscription requests to make those same changes to the product dimensions in the Corporate Planning and Financial Close viewpoints.

The source request and the generated subscription requests take part in a data governance workflow that requires review and approval to ensure data quality.

The scenario follows these users:

Table 46-1 Business Scenario Users and Tasks

Name	Role	Tasks
Administrator	Administrator	Create a maintenance view that contains viewpoints for the product dimensions for Corporate GL, Corporate Planning, and Financial Close applications Create subscriptions from the Corporate GL Cost Center viewpoint to the Corporate Planning and Financial Close viewpoints.
Betty Anderson	Corporate GL data associate	Submit request to add a new product to the corporate GL.
Alex Smith	Corporate GL and Financial Close data manager. Member of the Corp Accounting group	Review and approve the request to add a new product to corporate GL. Note: When Alex approves the request, the service generates two subscription requests for the Corporate Planning and Financial Close applications. The subscriptions are set to submit automatically, but the subscription request for Corporate Planning will fail to submit because of a validation error.
Martin Conway	Corporate Planning data manager Member of the Corp Planning group	Review and correct the subscription auto-submit failure and submit for approval.
Kerry Lane	Enterprise data manager	Approve the subscription requests for the Corporate Planning and Financial Close applications.