Configuring Workforce

Perform these configuration tasks after you’ve enabled Workforce features.

  1. From the Home page, click Application Application icon, and then click Configure Configure icon.
  2. From the Configure list, select Workforce.
  3. Perform all mandatory tasks. Perform the optional tasks required for your business. Use the Filter to check the status of configuration actions. Use Actions Actions to update task status.
  4. After configuring, and any time you make changes in configuration or import metadata, refresh the database. From the Configure page, select Refresh Database from the Actions menu. Click Create, and then click Refresh Database.

Table 5-3 Configuration Options in Workforce

Configure Description
Component

Optional

Import selected Grades, Taxes, Benefits, and Additional Earnings, which are considered Workforce components. After importing a component, configure it with the appropriate Configure option.

Tip:

You can import metadata and data into components in a batch file. You can also use a template to import data. See Importing Data.

Entities

Mandatory

Import the Entity dimension members that reflect your business hierarchy, such as departments, cost centers, and business units.

Salary Grades

Mandatory

Define the salary basis (for example, Annual or Hourly) and the pay rates for the Salary Grades that you imported.

Options and Tiers

Optional

Set options for Additional Earnings such as overtime or bonus and for Benefits such as medical benefit rates. Set tiers for Taxes, such as employer-paid taxes. After setting options and tiers, use the Benefits and Taxes Wizard to configure Additional Earnings, Benefits, and Taxes.

See Adding and Managing Accounts and Drivers and Configuring Benefits, Taxes, and Additional Earnings.

Planning and Forecast Preparation

Mandatory

Set the timeframe, the starting period, and the level of granularity for planning and forecasting. You can plan and forecast on a different basis for different years.

See Workforce Planning and Forecast Preparation.

Benefits and Taxes

Mandatory

Set up Benefits, Taxes, and Additional Earnings. A component is a tax, a benefit, or an additional earning. A wizard guides you through setting up a component with business-based questions. See Configuring Benefits, Taxes, and Additional Earnings.

Workforce Assumptions

Mandatory

Set default assumptions such as hours worked per day, week, and year. Also, set the partial payment factor, which sets the pay percentage to apply to Maternity status. You can set these assumptions by Scenario, Version, Entity, and Currency. For more information, see Setting Assumptions.

Employee Type

Optional

Import more employee types in your organization as members into the Employee Type dimension. The provided employee type members are Regular, Contractor, and Temporary. This option is available for the Employee-only level of granularity.

Pay Type

Optional

Import pay types in your organization as members into the Pay Type dimension. The provided pay types are Exempt and Non-Exempt. This option is available for the Employee-only level of granularity.

Employee Demographics

Optional

Set up employee demographics such as Highest Education Level. Demographics enable you to analyze data based on individual employee characteristics. You can select, add, import, or export a demographic, such as ethnic group.

If you enable Employee Demographics, Workforce provides the Gender, Age Band, and Highest Education Degree attributes, and you can add employee demographics such as veteran status. You typically import demographic attributes for existing employees, and planners assign demographics after new employees are hired.

Workforce provides data maps for reporting on such information as demographics.

See Adding and Managing Accounts and Drivers.

Employee Properties

Optional

Set up employee properties such as Employee Type. Add, import, or export properties such as Skill Set, FT/PT, Start Month, Merit Month, and Hiring Status. Then to view and edit employee properties, use Compensation Planning, then the Manage Employee Details tab.

See Adding and Managing Accounts and Drivers.

Non Compensation Expenses

Optional

Set up noncompensation expenses such as training or travel expenses. Add, import, or export a noncompensation expense. After noncompensation expenses are added, enter the data in the form (Other Expenses, and then Non Compensation Expenses).

See Adding and Managing Accounts and Drivers.

Performance Metrics

Optional

Add, import, export, or delete a performance metric for a component. For example, add performance ratings such as Meets Expectations and Exceeds Expectations.

See Adding and Managing Accounts and Drivers.

Merit Rates

Mandatory

Define merit rates by year. Select the scenario, version, and currency to which to apply the merit rates.

Employees

Optional

Import employee names or employee numbers in your organization as members into the Employee dimension.

Jobs

Optional

Import jobs in your organization as members into the Job dimension.

Skill Sets

Mandatory for Job Granularity

Import skill sets used in your organization by importing members into the Skill Set dimension.

Union Codes

Mandatory for Employee and Job Granularity

Import union codes used in your organization by importing members into the Union Code dimension. If you don't track Union Codes, you can rename the dimension to something that's meaningful to your business. However, you must still assign a default to the renamed dimension.

Gender

Optional

Import members into the Gender dimension

Highest Education Degree

Optional

Import highest education degrees used in your organization by importing members into the Highest Education Degree dimension.

Age Band

Optional

Import members into the Age Band dimension. Employees’ ages are calculated and assigned to an age band as it changes over time.

Note:

Oracle recommends that you use the default age bands instead of loading your own.

Note:

If you are an existing customer, continue to use your existing age bands and members.

<Custom Dimension Name, such as Projects>

Optional

Populate the application with a dimension you added, such as projects, by importing members into the dimension.

Global Assumptions

Mandatory

Set foreign exchange rates in a multicurrency application.

   
   
   
   

For information on importing data, see Importing Data. You can also add members using the Dimension Editor.

Tip:

After importing dimensions and members, you can view the hierarchical structure in the Dimension Editor.

Note:

You can't add members to the Property dimension.