Creating an Artifact or Folder Audit

Any user who has Administer permission on an artifact or folder can create an audit file for it. That audit file can be viewed only by the user who created it and by the Service Administrator.

The audit file includes all records in the Audit Log between the timestamps defined by the user. By default, From displays the earliest timestamp in the audit log, and To reflects the latest timestamp.

An audit file can be created for the following system-generated and personal folders and user-created folders:

• My Library

• Report Packages

• Reports

• Folders

• Third-party content, such as PDFs

Note:

You cannot create an audit log for the system-generated Recent or Favorites folders.

To create an Audit file:

1. On the Home Page, select Library, and then, in the left pane, select the artifact for which you want to create an audit log.
2. For the chosen artifact, select Actions, and then select Audit.
3. From the Create Audit File dialog box, use the calendar icon to select the From and To timestamp range for the audit file.
   
   
   
4. Enter the name for the audit file that will be automatically stored in the Audit Logs folder in the Library, and then click OK.
5. Click OK.
6. Click OK to dismiss the confirmation message. The audit file is created in the background, and a notification is posted when the audit log is complete.
7. Optional: On the Home page, select Messages to verify that the audit is complete.
   
   
   
8. From the Library, select Audit Logs.
9. Select the audit log that you want to view, then click Actions, and then Download to save the audit file to your local File System.

   You may need to scroll over to the far right on the screen to see the Actions menu. Make a note of the location to which you are saving the audit file.

10. Navigate to the audit file on your local File System to review the results.

    The System Audit Log contains details for each transaction, including the following:

    • Timestamp

    • User and IP Address

      Note:

      In most instances, the IP address displayed may not be the user’s actual IP address.

    • Event Category, Type, and Status

    • Artifact ID, Name, and Location

    • Actions and Changed Values

    
    
    
11. Optional: Click Actions to perform these additional tasks:

    • Select Inspect to review the audit log Properties and the History for the file.

    • Select Delete to remove the system audit file. A confirmation dialog is displayed to confirm the deletion.

    • Click Rename to enter a new name for the audit log file.