Enterprise Journals Sample Task Flows

This topic outlines the tasks performed by finance roles—Functional Admin (Finance Controller), Preparer, and Approver—to configure, prepare, approve, and monitor the journal entries within the Enterprise Journals system.

Functional Admin – Finance Controller

• Enables Enterprise Journals in the application

• Sets up the system:

  • Configures Periods: Reviews the periods created from the platform

  • Configures Journal Periods: Sets the Start Date, End Date, and Close Date

• Creates the connections and identifies the Targets

• Creates journal templates

• Adds new Attributes

• Links the Templates to the Targets and defines the mapping between template and target attributes

• Creates the Recurring Journals (in the templates)

• Deploys the Templates to an open Journal Collection Period

Preparer

• Opens the Journals from the Enterprise Journals list for preparation

• Submits the Journal for approval after the mandatory questions are answered

Preparer (Alternate flow using Worklist)

• From the Year / Period combination in the Announcement panel on the Home page, navigates to My Open tasks

• Opens the journal from the Worklist for preparation

• Submits the Journal for approval after the mandatory questions are answered

Approver

• Opens the journal from the Enterprise Journals list for approval

• Submits the Journal for posting. A job ID is returned and the Post process is monitored on the Jobs console under Non-Consolidation jobs

Approver (Alternate flow using Worklist)

• From the Year / Period combination in the Announcement panel on the Home page, navigates to My Open tasks

• Opens the journal from the Worklist for approval

• Submits the Journal for posting. A job ID is returned and the Post process is monitored on the Jobs console under Non-Consolidation jobs

Functional Admin – Finance Controller

• Logs in to view the progress of all 100 journals and other Ad-hoc journals created, if any

• Uses Dashboards and Reports for more visualization