1. Administering Financial Consolidation and Close
  2. Managing Enterprise Journals
  3. Enterprise Journals Sample Task Flows

Enterprise Journals Sample Task Flows

Functional Admin – Finance Controller

  • Enables Enterprise Journals in the application

  • Sets up the system:

    • Configures Periods: Reviews the periods created from the platform

    • Configures Journal Periods: Sets the Start Date, End Date, and Close Date

  • Creates the connections and identifies the Targets

  • Creates journal templates

  • Adds new Attributes

  • Links the Templates to the Targets and defines the mapping between template and target attributes

  • Creates the Recurring Journals (in the templates)

  • Deploys the Templates to an open Journal Collection Period

Preparer

  • Opens the Journals from the Enterprise Journals list for preparation

  • Submits the Journal for approval after the mandatory questions are answered

Preparer (Alternate flow using Worklist)

  • From the Year / Period combination in the Announcement panel on the Home page, navigates to My Open tasks

  • Opens the journal from the Worklist for preparation

  • Submits the Journal for approval after the mandatory questions are answered

Approver

  • Opens the journal from the Enterprise Journals list for approval

  • Submits the Journal for posting. A job ID is returned and the Post process is monitored on the Jobs console under Non-Consolidation jobs

Approver (Alternate flow using Worklist)

  • From the Year / Period combination in the Announcement panel on the Home page, navigates to My Open tasks

  • Opens the journal from the Worklist for approval

  • Submits the Journal for posting. A job ID is returned and the Post process is monitored on the Jobs console under Non-Consolidation jobs

Functional Admin – Finance Controller

  • Logs in to view the progress of all 100 journals and other Ad-hoc journals created, if any

  • Uses Dashboards and Reports for more visualization