Ownership Settings Year to Year

Initial default and override ownership settings will automatically be carried forward from period to period within the same year but not to subsequent years. By copying ownership data, you can carry the most current settings from the last period in one year to the first period of the next year.

Note that this option is only available in the last period of each year.

If ownership settings have not yet been copied to the first period of each subsequent year, the entity structure will not be displayed in the subsequent years and an Information message will be displayed:

No ownership data in the current year. Try "Copy ownership data to next year" action in the prior year last period.

Copying Ownership Data Automatically

From the Manage Ownership page, you can automatically copy ownership data to the next year.

If the Copy Ownership Data process is required, a notification is displayed at the top of the page, for example: "Ownership Data changed in the last period of the prior year. Please copy ownership data from the last period of the prior year: Actual FY23 Dec."

When you click the Copy Now link in the notification, Financial Consolidation and Close automatically runs the copy process and eliminates the need for you to find and select the last period and run the copy process.

Copying Ownership Data Manually

To copy ownership data to next year:

1. On the Home page, click Application and then click Consolidation.

2. Click Manage Ownership.

3. Select the last period of the current year in the POV.

4. From the Actions menu, select Copy Ownership Data to Next Year.

   When the ownership data is copied, if the process takes longer than 60 seconds, then the remainder of the process will be continued in the background and you can navigate to other screens if required. To view the progress of the process, open the Jobs console.

5. From the Copy success message, click OK.