Segregation of Transaction Entry and Posting Duties

You can configure the application so that one type of user prepares and enters transactions, and another type of user reviews and posts the transactions.

If your business practices require that users who review and post asset transactions are different from those who create the transactions, segregating the duties for these two types of users helps enforce this requirement.

Using this feature is optional. You can use the predefined roles and privileges for some users and restrict the roles for other users. For example, you can configure the application so that:

• Some users have either transaction preparer privileges or transaction reviewer privileges.
• Other users have access to both transaction preparer and reviewer functions.

Using this feature also helps:

• Eliminate errors when recording transactions because they're prepared and reviewed by two different users.
• Ensure that transactions are verified and reviewed before they're posted.

This table lists the duties that can be performed by each user:

User Type	Duties
Transaction Preparer	Create all types of asset transactions in draft mode, including additions, adjustments, transfers, and retirements. Set the status to Review. Note: The Submit button is disabled for the transaction preparer.
Transaction Reviewer	Review transactions in Edit mode. Post all types of asset transactions, including additions, adjustments, transfers, and retirements. Send a transaction back to the preparer if it requires corrections by changing the queue status to New. Note: Transaction reviewers can't create or edit transactions.

Define Roles for Transaction Preparers

This task shows you how to set up roles for users who are designated as transaction preparers.

1. Opt into the Segregation of Asset Transaction Entry and Transaction Posting Duties feature.
2. Create a custom job role by copying the predefined Asset Accounting Manager job role (ORA_FA_ASSET_ACCOUNTING_MANAGER_JOB).
3. Delete the predefined duty role Fixed Asset Transaction Management from the copied custom job role.
4. Create the Custom Asset Transaction Entry Duty custom duty role by copying the predefined Fixed Asset Transaction Management duty role (ORA_FA_FIXED_ASSET_TRANSACTION_MANAGEMENT_DUTY).
5. Add the custom duty role Custom Asset Transaction Entry Duty to the custom job role.
6. Remove the following functional privileges for the Transaction Preparer user to disable post privileges:
   • Post Fixed Asset Online Transactions (FA_POST_FIXED_ASSET_ONLINE_TRANSACTIONS)
   • Post Mass Fixed Asset Financial Transactions (FA_POST_MASS_FIXED_ASSET_FINANCIAL_TRANSACTIONS)
   • Post Mass Fixed Asset Retirement (FA_POST_MASS_FIXED_ASSET_RETIREMENT)
   • Post Mass Additions (FA_POST_MASS_ADDITIONS)
   • Post Mass Fixed Asset Assignment (FA_POST_MASS_FIXED_ASSET_ASSIGNMENT)

Define Roles for Transaction Reviewers

This task shows you how to set up roles for users who are designated as transaction reviewers.

1. Opt into the Segregation of Asset Transaction Entry and Transaction Posting Duties feature.
2. Create a custom job role by copying the predefined Asset Accounting Manager job role (ORA_FA_ASSET_ACCOUNTING_MANAGER_JOB).
3. Create a custom duty role called Custom Asset Transaction Duty.
4. Add the custom duty role Custom Asset Transaction Review Duty to the custom job role.
5. Add the following functional privileges for the Transaction Reviewer user.
   • View Fixed Asset Addition (FA_VIEW_FIXED_ASSET_ADDITION_PRIV)
   • View Fixed Asset Adjustment (FA_VIEW_FIXED_ASSET_ADJUSTMENT_PRIV)
   • View Fixed Asset Transfer (FA_VIEW_FIXED_ASSET_TRANSFER_PRIV)
   • View Fixed Asset Retirement FA_VIEW_FIXED_ASSET_RETIREMENT_PRIV)