Manage Partner Contributions
In the Partner Contributions work area, you can review existing partner contributions, as well as add, edit, cancel, or close partner contributions.
Alternatively, you can use an Excel spreadsheet to add, update, and delete partner contributions. Download the spreadsheet from the Partner Contributions work area and follow the instructions in the spreadsheet to update as needed and upload your changes back to the work area.
In the Partner Contributions work area, use the Search to find a particular partner contribution. The work area displays details about each partner contribution, including the original invoice or journal entry amount and the remaining open amount. It also includes the references of the transaction that you create when you cancel or close a partner contribution.
Click the stakeholder name in the partner contribution row to open it in the Edit Partner Contribution page. The information you can modify depends on its status and how they were created and invoiced. Here are the actions you can perform:
| Partner Contribution Status | Action |
|---|---|
| Pending | The initial status when you manually create a partner contribution. After saving a partner contribution in this status, you can still modify the description, joint venture, start date, stakeholder, partner contribution account, and contribution amount. This status isn't applicable for partner contributions that are created using the partner contribution processes. |
| Invoiced |
This is the status after you associate a manual invoice to a partner contribution in the Partner Contributions work area. In this status, you can modify the partner contribution description and account. You can also modify the transaction number and date of the invoice reference. |
| Journal Created |
This is the status after you associate a manual journal entry to a partner contribution in the Partner Contributions work area. In this status, you can modify the partner contribution description and account. You can also modify the transaction number and date of the journal entry reference. |
| Ready to Invoice | The initial status assigned to a partner contribution that was created using the partner contribution processes. In this status, you can modify the partner contribution description. This status isn't applicable for partner contributions that were created manually. |
| Ready to Cancel |
The initial status assigned to a partner contribution after you enter the details to initiate the cancellation of the partner contribution that was created using the partner contribution processes. This status is only applicable for partner contributions that were created using the partner contribution processes. In this status, you can modify the partner contribution description. You can also modify the following references for the credit memo that will be used to cancel the partner contribution: transaction date, reason for creating the credit memo transaction, and the cancellation date. |
| Ready to Close |
This is the status assigned to a partner contribution after you enter the details to initiate its closure. In this status, you can modify the partner contribution description. You can also modify the following references for the transaction that will be used to close the partner contribution: transaction date, the reason for creating the transaction, and the close date. |
| Credit Memo in Progress |
This is the status assigned to a partner contribution after you run the Process Partner Contribution Transactions process to cancel the partner contribution through a credit memo. This status indicates that the partner contribution invoice information has been sent to the Receivables interface table in preparation for the creation of the credit memo. In this status, you can only modify the partner contribution description. |
| Accounting in Progress |
This is the status assigned to a partner contribution after you run the Process Partner Contribution Transactions process to close the partner contribution through a journal entry. This status indicates that the journal entry is created and accounting of the journal entry is in progress. In this status, you can only modify the partner contribution description. |
| Available to Draw | This status enables the partner contribution to be drawn from. In this status, you can only modify the partner contribution description. |
| On Hold | Use this status to place a partner contribution on hold. |
| Closed |
This is the status of a partner contribution that has been closed. |
| Canceled |
This is the status of a partner contribution that has been canceled. |
| Error | This is the status assigned to a partner contribution when the processing of the partner contribution transaction ends in error. In this status, you can modify the partner contribution description and account. |
Partner Contribution Transaction Status
Each transaction in a partner contribution has a status, depending on the stage of processing it’s at. The following table describes the status a partner contribution transaction can have:
| Transaction Status | Description |
|---|---|
| Process Complete | This indicates that the processing of the transaction is complete. For example, the receivables invoice has been created to open the partner contribution, the credit memo has been created to cancel the partner contribution invoice, and so on. |
| Error | This indicates that the transaction is in error and must be corrected before processing. |
| Ready to Cancel | This indicates that the partner contribution cancellation has been initiated and a credit memo is being created to cancel the partner contribution invoice. |
| Ready to Close | This indicates that the partner contribution closure has been initiated and a payables invoice or a journal entry is being created to close the partner contribution. |