Run the Process to Create Payables Invoices to Pay Partners

Run the Create Joint Venture Invoices and Journal Entries process to create joint venture payables invoices.

Joint venture accountants can run this process. If Data Security for Joint Venture Management is enabled, you can run the process and create invoices only for the joint ventures that are associated with the business units you are authorized to manage.

1. From the Home page, select Joint Venture Management, and then select Create Joint Venture Invoices and Journal Entries from the Quick Actions list.
2. For the Processing Mode, select Create Invoices for Joint Venture Distributions.
3. For the Type, select Payables. You can select Both to create both payables and receivables invoices from revenue and cost distributions, respectively.
4. To filter joint venture distributions to process, you can complete the following fields:

   • Business Unit. Select a business unit to process joint venture distributions for all the joint ventures associated with the business unit.

   • Joint Venture. Select a joint venture, or you can leave this and the business unit blank to run this process over all joint ventures. The process selects only those joint ventures at an Active status.

     If data security is enabled, the drop-down lists display only the business units and the associated joint ventures you are authorized to manage. If you leave these fields blank, the process creates invoices for only the joint ventures associated with the business units you can manage.

   • From Date.

   • To Date.

     You can use a transaction date range to select joint venture distributions to process.

   • Invoicing Partner. Enter a particular invoicing partner or leave it blank to process joint venture distributions for all the invoicing partners included in your joint ventures.

5. To assign default values to the invoices, you can complete the following fields:
   • Invoice Date. Enter a date that the system assigns as the invoice date to joint venture invoices when they are created for the selected joint venture distributions. If you leave this field blank, the system date is used.
   • Accounting Date. Enter a date that the system assigns as the general ledger date in Oracle Payables for joint venture invoices when they are created for the selected joint venture distributions. If you leave this field blank, the system assigns the last day of the current open period.
   • Conversion Date. Choose invoice date or system date to determine the currency conversion rate to use when creating invoices in an overriding invoice currency, if specified for stakeholders. If you leave this field blank, the system date is used as the default.
6. Click Submit.
   The Create Joint Venture Invoices and Journal Entries process uses a combination of a parent process and subprocesses to create invoices. Both parent process and subprocesses generate logs.
7. To view details about the completed process:
   1. Click your instance of the Create Joint Venture Invoices and Journal Entries parent process in the Search Results section.
   2. Click the attachment in the Log and Output section to view these details:

      • Number of payables invoices created by joint venture and business unit

      • Number of distribution records without supplier information by joint venture and stakeholder

8. To view the details of processing errors that resulted in distributions not being invoiced:
   1. Click an instance of the Create Joint Venture Invoices and Journal Entries subprocess in the Search Results section.
   2. Click the attachment in the Log and Output section to view the details of the processing errors.
   Similarly, you can view the logs of all the subprocesses for your instance.