1. Implementing Accounting Hub
  2. Post Subledger Transactions to the General Ledger

Post Subledger Transactions to the General Ledger

Post subledger journals to the general ledger when you create accounting, or run the Post Subledger Journal Entries process to transfer and post at a later time.

To post to General Ledger:

  • Make sure that the Enable Posting from Subledger option is enabled so that you can automatically post subledger journals to GL.

    Note: If the Enable Posting from Subledger option is disabled, you can't post the subledger journal to GL but you can transfer the subledger journal to GL.

  • Alternatively, you must have the privilege to execute this task.

With the required privileges and settings, you can select the Account and Post to Ledger option to create and post journal entries to the general ledger, during the online Create Accounting process.

  • If you don't have the privilege to post, select Account in Final to create journal entries and transfer to General Ledger.

  • You can view the output of the Post Subledger Journal Entries process for the summary of the transfer process.

You can manually run the Create Accounting process to create accounting for a batch of transactions. Set the following parameters to create journal entries and post to the general ledger.

  • Accounting Mode is set to Final.

  • Transfer to General Ledger is set to Yes.

  • Post in General Ledger is set to Yes.

    • If you don't have the privilege to post or posting from the Enable Posting from Subledger option is disabled, the Post in General Ledger parameter isn't available.

Transfer Manual Subledger Journal to General Ledger By Preparer

You can transfer manual subledger journal entries to the general ledger immediately while creating subledger journals using the UI or a spreadsheet. You may also choose to create the manual subledger journal entries in Final status and use the Post Subledger Journal Entries process to transfer the manual subledger journal entries to the general ledger later. Manual journal entries created by different users are split into separate general ledger journal batches. This facilitates routing the journal batches to different approvers or reviewers based on the preparer. You can also choose to transfer all subledger journals or exclude manual journal entries while submitting the Post Subledger Journal Entries process.

Here are the changes applied after enabling this feature:

  • When you create subledger journals using a spreadsheet with Completion Status as 'Final and Transfer' or 'Final and Post,' eligible manual subledger journals created by the same user will only be transferred to the general ledger. Manual subledger journals created by other users will not be transferred.
  • In the Journal Batch field, you can optionally enter any text as a prefix to the General Ledger journal batch.
  • You can select one of the following options from Journal Entries to Transfer while submitting the Post Subledger Journal Entries ESS Parameter:
    • All - Transfer all subledger journals.
    • All except Manual Journals - Exclude manual subledger journals from transferring to the general ledger.
    • Manual Journals created by me - Only transfer manual subledger journals created by the current user.

Tips and Considerations

  • You can also create manual subledger journal entries using the Create Subledger Journal page and group them into one GL batch by posting them using the Post Subledger Journal Entries process. When you select the option Manual Journals created by me, in the Journal Entries to Transfer parameter, all manual adjustments entered through UI or spreadsheet are grouped into one GL batch.
  • To group all non-transferred accounting hub transactions into one GL batch, you can account the transactions in Final status and then submit the Post Subledger Journal Entries ESS program with Journal Entries to Transfer set to All except Manual Journals. This option will not transfer manual subledger journal entries to GL. It will not select eligible journals by the preparer.
  • If a Journal Batch is not specified in the spreadsheet or you're using an old template, a system-generated batch name will be assigned to the GL journal batch. The maximum length for a Journal Batch should be 50 characters or less.

Related Topics