Create Debit Memos for Reversed Revenue Distributions

Run the following process to create payables debit memos for reversed revenue distributions: Process Joint Venture Adjustments process - Create Invoices for Joint Venture Distribution Reversals.

You can send a specific accounting date and a transaction date to assign to the debit memos through the options available for this process.

After creating the debit memos, the process updates the following information for the reversed distributions in the Joint Venture Distributions page:

• Adds the debit memo number and date in the Invoice Number and Invoice Date fields, respectively.

  These fields are used for both invoice and debit memo.

• Populates “Debit Memo” in the Invoice Type field.

• Updates the distribution status to “Process complete.”

Complete the following steps to create debit memos:

1. From the Home page, select Joint Venture Management, and then select Process Joint Venture Adjustments from the Quick Actions list.

2. For the Processing Mode, select Create Invoices for Joint Venture Distribution Reversals.

3. For the Type, select Payables Debit Memo. You can select Both to create both receivables credit memos and payables debit memos from reversed distributions for cost and revenue.

4. On Process Details, determine when you want to run the process:

   • As soon as possible. This is the default.

   • On a schedule. Click Advanced to set up a schedule for running the process. In the Advanced Options, you can create a schedule and set up a notification so you or another user are notified about the process.

5. Specify values in the following fields to filter reversed distributions to process:

   • Business Unit. Select a particular business unit or leave it blank to process reversed distributions for all the business units in the joint ventures.

   • Joint Venture. Select a particular joint venture or leave it blank to process reversed distributions for all your joint ventures. The process selects only those joint ventures at an Active status.

     If data security is enabled, the drop-down lists display only the business units and the associated joint ventures you are authorized to manage. If you leave these fields blank, the process sends the reversed distributions only for the joint ventures you can manage.

   • Invoicing partner. Enter a particular invoicing partner number or leave it blank to process reversed distributions for all the invoicing partners in your joint ventures.

   • Transaction from Date.

   • Transaction to Date.

     You can use a transaction date range to select reversed distributions to process.

6. Specify default values in the following fields that the process will assign to the debit memos:

   • Accounting Date. Enter a date that the system assigns as the general ledger date in Payables for joint venture debit memos when they are created for the selected reversed distributions. If you leave this field blank, the system searches the Payables setup to assign this date.

   • Transaction Date. Enter a date that the system assigns as the transaction date to joint venture debit memos when they are created for the selected reversed distributions. If you leave this field blank, the system searches the Payables setup to assign this date.

7. For the Process Distributions in Error option, select Yes if you want to process all reversed distributions, including those distributions that have the status “Error”. The process didn’t create debit memos for these distributions because of issues encountered during processing. This option enables you to create debit memos for reversed distributions that initially ran into errors but were resolved.

8. Click Submit.