Manage Unpaid Transactions from Payables

The Identify Joint Venture Transactions default mode assigns “Awaiting payment” as the initial status to transactions that originate from Payables if:

• The original transactions are unpaid or partially paid.

• The Bill When Paid option is selected for the joint venture in the definition.

Transactions at this status are excluded from the joint venture distributions process. To include them in the distributions process after they are paid, you run the Identify Joint Venture Transactions process in this mode: Update Joint Venture Transaction Status for Paid Transactions. This mode updates the status of eligible transactions to “Available to process.”

Or you can manually update the transaction status in the Joint Venture Transactions work area. You might need to do this when transactions from Payables are no longer required to be paid before billing them to partners. In which case, you will deselect the Bill When the Paid option in the joint venture definition. With this option deselected, the “Update Joint Venture Transaction Status for Paid Transactions” mode cannot be used to update the status. If there are transactions at “Awaiting payment” status, you must manually update them to “Available to process.”

Caution: Make sure that you pay the full amount for the transactions before you manually update the joint venture transaction status to “Available to process.” Also, make sure that you process all unprocessed transactions to the “Process complete” status before selecting or deselecting the Bill When Paid option.

You can make the following status changes from and to “Awaiting payment.”

From Status	To Status
Awaiting payment	Available to process
Awaiting payment	On hold
Awaiting payment	Not distributable
Available to process	Awaiting payment
On hold	Awaiting payment
Not distributable	Awaiting payment
Error	Awaiting payment