Prepare Reversed Distributions for the Creation of Credit Memos

Run the Process Joint Venture Adjustments process in the “Create Invoices for Joint Venture Distribution Reversals” mode to send reversed cost distributions to Receivables in preparation for the creation of credit memos.

The process selects only those reversed cost distributions for which credit memos have not been created and sends them to the Receivables interface table. It updates the status of the reversed cost distributions in the Joint Venture Distributions work area to “Credit memo in progress.” You can configure the process to send reversed cost distributions for a specific joint venture, business unit, customer, or transaction date range. You can also specify an accounting date and a credit memo transaction date to be applied to the credit memos.

Important! Before you run this process, make sure that the AR_USE_INV_ACCT_FOR_CM_FLAG profile option is set up with at least one profile value. For more information, see Set Up a Profile Option to Create Receivables Credit Memos.

Perform these steps to run the process:

1. From the Home page, select Joint Venture Management, and then select Process Joint Venture Adjustments from the Quick Actions list.

2. For the Processing Mode, select Create Invoices for Joint Venture Distribution Reversals.

3. For the Type, select Receivables Credit Memo. You can select Both to create both receivables credit memos and payables debit memos from reversed distributions for cost and revenue.

4. On Process Details, determine when you want to run the process:

   • As soon as possible. This is the default.

   • On a schedule. Click Advanced to set up a schedule for running the process. In the Advanced Options, you can create a schedule and set up a notification so you or another user are notified about the process.

5. Specify values in the following fields to filter reversed distributions to process:

   • Business Unit. Select a particular business unit or leave it blank to process reversed distributions for all the business units in the joint ventures.

   • Joint Venture. Select a particular joint venture or leave it blank to process reversed distributions for all your joint ventures. The process selects only those joint ventures at an Active status.

     If data security is enabled, the drop-down lists display only the business units and the associated joint ventures you are authorized to manage. If you leave these fields blank, the process sends the reversed distributions only for the joint ventures you can manage.

   • Invoicing Partner. Enter a particular invoicing partner or leave it blank to process reversed distributions for all the invoicing partners in your joint ventures.

   • Transaction from Date.

   • Transaction to Date.

     You can use a transaction date range to select reversed distributions to process.

6. Specify default values in the following fields that the Import AutoInvoice process will assign when creating joint venture credit memos:

   • Accounting Date. Enter a date to use for the general ledger date in Oracle Receivables when joint venture credit memos are created for the selected reversed distributions. If you leave this field blank, the last day of the current open period will be used.

   • Transaction Date. Enter a date to use for the transaction date when joint venture credit memos are created for the selected reversed distributions. If you leave this field blank, the system date will be used as the default date.

7. For Process Distributions in Error, select Yes if you want to process all reversed distributions, including those distributions that have the status “Error.” The AutoInvoice Import process didn’t create credit memos for these distributions because of issues reported during processing. This option enables you to create credit memos for reversed distributions that initially ran into errors but were resolved.

8. Click Submit.