Run the Process to Create Joint Venture Invoices

You must be a joint venture accountant to run the process to create joint venture invoices:

• Receivables invoices to bill partners for joint venture costs

• Payables invoices to pay partners for joint venture revenue

If Data Security for Joint Venture Management is enabled, you can create invoices only for the joint ventures that are associated with the business units you are authorized to manage.

1. From the Home page, select Joint Venture Management, and then select Create Joint Venture Invoices and Journal Entries from the Quick Actions list.

2. For the Processing Mode, select Create Invoices and Journal Entries for Joint Venture Distributions.

3. For the Type, select Receivables, Payables, or Both.

4. Use the following fields to filter the joint venture distributions you want to process:

   • Business Unit. Select a business unit to process joint venture distributions for all the joint ventures associated with the business unit.

   • Joint Venture. Select a joint venture, or you can leave this and the business unit blank to run this process over all joint ventures. The process selects only those joint ventures in Active status.

     If data security is enabled, the drop-down lists display only the business units and the associated joint ventures you are authorized to manage. If you leave these fields blank, the process creates invoices only for the business units you can manage.

   • From Date.

   • To Date.

     You can use a transaction date range to select joint venture distributions to process.

   • Invoicing Partner. You can use this field to generate invoices only for a particular invoicing partner's distributions. Leave it blank to process distributions for all invoicing partners.

5. Specify default values for the following dates in the joint venture invoices:

   • Invoice Date. Enter a date to assign as the invoice date in the joint venture invoices. If you leave this field blank, the system date is used.

   • Accounting Date. Enter a date to assign as the general ledger date for the joint venture invoices in Oracle Receivables or Oracle Payables. If you leave this field blank, the process assigns the last day of the current open period.

   • Conversion Date. Choose invoice date or system date to determine the currency conversion rate to use when creating invoices in an overriding invoice currency, if specified for stakeholders. If you leave this field blank, the system date is used as the default.

6. Click Submit.

   The Create Joint Venture Invoices and Journal Entries process uses a combination of a parent process and subprocesses to create invoices. All of the processes generate logs.

7. To view details about the completed process:

   1. Click your instance of the Create Joint Venture Invoices and Journal Entries parent process in the Search Results section.
   2. Click the attachment in the Log and Output section to view these details:

      • Number of invoices created by joint venture and business unit

      • Number of distribution records without customer or supplier information by joint venture and stakeholder

8. To view the details of processing errors due to which some distributions are not invoiced:

   1. Click an instance of the Create Joint Venture Invoices and Journal Entries subprocess in the Search Results section.
   2. Click the attachment in the Log and Output section to view the details of any processing errors due to which some distributions are not invoiced.

   Similarly, you can view the logs of all the subprocesses for your instance.