Manage Payments

You can search for payments across leases and manually update noncompliance payments.

You can know the status of the payments based on many scenarios such as a business unit, a supplier, or by the payment due date.

This page has both basic and advanced search options using which you can search the payments.

The basic search parameters are as follows:

• Business Unit
• Lease Number
• Lease Name
• Supplier
• Supplier Site
• Payment Type
• Payment Purpose
• Approval Status
• Eligibility for Export
• Payment Due Date

These parameters result in values that are available in the default view and you can add more columns.

Some of the other important parameters in the advanced search are as follows:

• Lease Start Date
• PO
• PO Line Number
• Supplier Invoice Number

You can export the results to Excel for further analysis.

You can perform the following actions on the payments:

• Approve: Select a lease and click Approve to approve the payments.

• Hold Approval: Select a lease and click Hold Approval to hold the approval of the payments.

• Hold Export: Select a lease and click Hold Export to hold the export of the payments to Payables.

• Release Approval Hold: Select a lease and click Release Approval Hold to release the approval hold of the payments.

• Create Miscellaneous Payment: Select a lease and click Create Miscellaneous Payment to create a miscellaneous payment on the lease.

  1. The following fields are available as part of the miscellaneous payment creation:

     Field	Description
     Business Unit	Select the business unit.
     Lease Number	Select the lease number.
     Payment Template	Select the payment template.
     Supplier	Select the supplier.
     Supplier Site	Select the supplier site.
     Asset Number	Select the asset number.
     Payment Due Date	Select the payment due date.
     Payment Amount	Enter the payment amount.
     Payment Purpose	Select the payment purpose. Your choices are as follows: Base Rent Cleaning Depreciation Insurance Operating Expense Rent Percentage You can add more values for payment purpose.
     Payment Type	Select the payment type. Your choices are as follows: Abatement Appliance Rental Base Rent Common Area Maintenance Cleaning Deposit Depreciation Direct Escalation Payment for Option You can add more values for payment type.
     Frequency	Displays the frequency of payment.
     Currency	Select the currency of payment.
     Noncompliance Expense	In the Accounting section, select the noncompliance expense account.
     Payables Liability	In the Accounting section, select the Payables liability account.

     You can add miscellaneous payments on a contract irrespective of its status like Terminated, Expire, and so on. These payments will enable you to add unplanned one-time payments to a lease like Lease Restoration costs, Christmas expenses, and so on.

     Lease Accounting adds these payments directly to the schedule as one-time noncompliance payments.

     You can't see these payments from the Payments tab but can see them from the Schedules tab on the lease.

  2. Click Save and Close.

• Delete Miscellaneous Payment: Select a lease and click Delete Miscellaneous Payment to delete a miscellaneous payment.

• Update Payments: You can select multiple payments and update them simultaneously.

  You can update the payment amount only for noncompliance payments and you can also enter the supplier invoice numbers for those payments. You can also enter notes for payment reference directly.

  For those business units for which Payables integration is turned off, you can directly link the Payables invoice numbers and line numbers to the payments on the lease. You can also link using the API.