Cancellation of Payment Requests for Cash Advances

When an employee notifies the auditor that an approved cash advance is no longer required due to a trip or event cancellation, or due to incorrect entries, the auditor requests the Payables supervisor to cancel the cash advance.

Only the payment requests that are invoiced or validated are eligible for cancellation. When a cash advance request is canceled in Oracle Payables, it triggers a cancellation event and the Expenses application sets the status of the cash advance to Invoice Canceled. No further actions are allowed on a canceled cash advance

Employees can see the expense report status in the Expenses work area thus reducing inquiries to the accounts payable department.