How Visibility is Determined for the Number of Expense Days Field

You can enter the number of days you stayed at a hotel or the number of days you rented a car on the Create Expense Item page.

The Number of Days field is visible under certain conditions. These conditions differ depending on the expense category of an expense type.

Factors That Affect the Number of Expense Days Field

Visibility of the Number of Days field is dependent on the following factors:

• Expense category of an expense type

  • The Number of Days field is visible only if the expense category is Accommodations, Car Rental, or Miscellaneous.

• Itemization status of an expense type

  • Itemization can be set to Enabled, Disabled, or Required

• Miscellaneous expense policy assigned to a child expense type

How Visibility for the Number of Expense Days Field is Determined

The following table summarizes when the Number of Days field is visible for a parent expense item or an itemized expense item based on itemization status.

Itemization Setting	Number of Days Field is Visible for a Parent Expense Item	Number of Days Field is Visible for an Itemized Expense Item
Enabled	You don't itemize. The parent expense item has an expense policy with a daily limit. The child expense item with an expense category of Miscellaneous has an expense policy based on the number of days of the parent expense item.	The itemized expense type belongs to an expense category of Accommodations, Car Rental, or Miscellaneous.
Disabled	Expense category is Accommodations, Car Rental, or Miscellaneous	Not Applicable.
Required	The parent expense item has an expense policy with a daily limit. The child expense item with an expense category of Miscellaneous has an expense policy based on the number of days of the parent expense item.	The itemized expense type belongs to an expense category of Accommodations, Car Rental, or Miscellaneous.

For a Miscellaneous expense policy only, you can select the check box named Based on Number of Days in Parent Line During Itemization. Selecting the check box requires the child miscellaneous expense to incur the specified minimum number of expense days before it's eligible for reimbursement. For example, suppose you selected the check box named Based on Number of Days in Parent Line During Itemization and specified the minimum number of expense days as five. Then you take a business trip and stay in a hotel. In this scenario, Hotel is the parent expense. If you expense Laundry as a miscellaneous child expense, the laundry expense must exceed five days before it's eligible for reimbursement.