Implementation Procedures for Receivables and Payments

The Receivables task list provides a framework for developing and managing your accounts receivable environment. This includes the necessary setups in Oracle Receivables and the related setups in Oracle Payments.

Define the Receivables and Payments Configuration

The tasks in the following list relate to the setup of Receivables and of Payments for Receivables. These are the basic steps for setup.

For setting up Receivables and Payments for Receivables, each task is performed by the Application Implementation Consultant. All documentation references are from these chapters in Oracle Financials Cloud Implementing Receivables Credit to Cash:

• Define Common Accounts Receivable Configuration

• Manage Receivables System Options

• Define Customer Billing Configuration

• Define Customer Payments

• Configure Payment System Connectivity

• Define Funds Capture

• Define Customer

1. Manage Receivables system options.

   • Perform the task Manage Receivables System Options to manage the basic settings of your Receivables environment.

   • See: Manage Receivables System Options chapter:

     • Updating System Option Records: Critical Choices

     • Using Header Level Rounding: Example

     • Tax Invoice Printing Options

     • Tuning Segments: Explained

     • Log File Message Levels: Explained

     • Transaction and Statement Delivery E-Mail Subject Line: Examples

     • Transaction and Statement Delivery Using E-Mail: How It Works

2. Manage Receivables activities.

   • Perform the task Manage Receivables Activities to set up default accounting information for all activities in accounts receivable other than transaction processing and receipt processing.

   • See: Define Common Accounts Receivable Configuration: Define Receivables Activities section:

     • Receivables Activity Types

     • GL Account Source

     • Tax Rate Code Source

3. Manage AutoAccounting rules.

   • Perform the task Manage AutoAccounting Rules to set up default accounting information for Receivables transaction processing.

   • See: Define Customer Billing Configuration: Define AutoAccounting section:

     • AutoAccounting Account Types and Segment Values

     • AutoAccounting Structure: Points to Consider

     • Using AutoAccounting to Derive Accounting Flexfield Segments: Example

4. Manage remit-to addresses.

   • Perform the task Manage Remit-to Addresses to assign remit-to addresses to Receivables transactions.

   • See: Define Customer Billing Configuration: FAQs for Remit-to Addresses section:

     • How can I use remit-to addresses?

     • How does AutoInvoice validate remit-to addresses?

     • How can I define a default remit-to address?

     • Why did the country appear?

     • Why do I verify the address?

5. Manage memo lines.

   • Perform the task Manage Standard Memo Lines to define memo lines for line items that aren't inventory items.

   • See: Define Customer Billing Configuration: Define Memo Lines section: Revenue Accounts and Memo Lines: Explained.

6. Manage system security options.

   • Perform the task Manage System Security Options to enable the credit card and bank account encryption and masking.

   • See: Define Payments Security chapter: System Security Options: Critical Choices.

7. Manage funds capture payment methods.

   • Perform the task Manage Funds Capture Payment Methods to define funds capture payment methods to enable customers to remit payments. Payments supports bank account transfers for automated funds capture processing.

8. Manage funds capture process profiles.

   • Perform the task Manage Funds Capture Process Profiles to define profiles for funds capture processing with rules for authorization and settlement handling.

   • See: Define Funds Capture chapter: Funds Capture Process Profile: Explained.

9. Manage internal payees.

   • Perform the task Manage Internal Payees to set up one or more business units that use a payment processor or gateway to receive funds from customers.

10. Manage payment systems.

    • Perform the task Manage Payment Systems to define external organizations, such as banks or payment processors, that process funds capture and disbursement transactions.

    • See: Configure Payment System Connectivity chapter:

      • Validations: Critical Choices

      • Formats: Explained

      • Transmission Protocol: Explained

      • Transmission Configuration: Explained

      • Configuring Your Communication Channel to a Payment System: Explained

      • Payment System: Explained

      • Payment System Account: Explained

      • Importing a Security Credential File: Procedures

11. Manage receipt classes and methods.

    • Perform the task Manage Receipt Classes and Methods to set up the steps required for receipts and to set up default accounting information for receipt processing.

    • See: Define Customer Payments: Define Receipt Classes and Methods section:

      • Remittance Methods and Clearance Methods

      • Automatic Receipt Processing: Points to Consider

      • Fund Transfer Error Handling: Explained

      • Remittance Bank Accounts: Explained

12. Manage lockbox.

    • Perform the task Manage Lockbox to set up a lockbox to create receipts automatically from data supplied by your remittance bank.

    • See: Define Customer Payments: Define Lockbox section:

      • Lockbox Interface Table AR_PAYMENTS_INTERFACE_ALL

      • Match Receipts By Method: Explained

13. Manage transmission formats for lockbox.

    • Perform the task Manage Transmission Formats for Lockbox to set up lockbox transmission formats. The transmission formats ensure that data is correctly transferred from your remittance bank.

    • See: Define Customer Payments: Define Transmission Formats for Lockbox section:

      • Validating the Lockbox File Transmission: How It Works

      • Lockbox Transmission Formats

      • Lockbox Transmission Format Record Types

      • Lockbox Transmission Format Field Types

14. Manage statement cycles.

    • Perform the task Manage Statement Cycles to set up statements and statement cycles that determine when to send statements to your customers.

    • See: Define Common Accounts Receivable Configuration: Define Statements section:

      • Setting Up for Statements: Procedure

      • Statement Cycles: Example

15. Create customer.

    • Perform the task Create Customer to create customer records for all organizations and persons with whom you do business.

    • See: Define Customer chapter: Define Customer Account section and Manage Customers section:

      • Customer Account Relationships: Explained

      • Customer Account Uses: Points to Consider

      • Customer Addresses: Points to Consider

      • Related Contact Sites: Explained

      • Customer and Party: Explained

      • Party Relationships: Explained

      • Customer Upload: How Data is Processed

      • Preparing Customer Data for Upload: Points to Consider

      • Validating Unique Values in the Customer Spreadsheet Upload: Examples

      • Customer Listing Report

16. Manage approval limits.

    • Perform the task Manage Approval Limits to set approval limits for each of your users for specific transactions and amount ranges per currency.

    • See: Define Common Accounts Receivable Configuration: Define Approval Limits section: Approval Limits Document Types.