Submit Online VAT Reporting for Spain - Modified

You can use the process to report modifications on your already submitted records. Transactions with ‘M: Modified’ status are selected and processed. Submit any time after you assign ‘M’ status to several transactions and when you want to report these modifications to the Tax Authority.

Use Addition as the Communication Type to report new transactions, which are in the Ready or Null status, for tax reporting. You can submit the Online VAT Reporting for Spain process daily, every other day, or multiple times a day.

Complete these steps to submit Online VAT reporting for Spain:

1. Edit the transaction that you want to modify.

2. Update Transaction Status at header level as ‘M’ (Modified).

3. Do other allowed changes on your transaction. For example, you may want to correct invalid tax registration number for your customer.

4. Save the transaction.

5. Repeat similar changes on all transactions that you want to re-submit.

6. Submit Online VAT Reporting for Spain in the ‘Modified’ mode.

7. On the Process Details dialog box, enter the parameters in this table:

   Field	Value
   Legal Entity or First Party TRN	Enter the Legal Entity or First Party TRN (LoV lists LEs associated to the Ledgers that you have the access to).
   Reporting Currency	Select your reporting currency. The default value is the functional currency of the primary ledger. Note: The Reporting/Secondary Ledger Name is activated only if the currency is NOT the ledger currency.
   Register Type	Select any of these register types: Issued invoices register Received invoices register Intra-EU invoices register All
   From Date	Select a date.
   To Date	Select a date.
   Transaction Status	Select Modified for reporting the modifications to transactions that are already submitted.
   Selection Mode	Select one of these options: Review: To verify your report before submission. Report: To submit your report directly.

Use the Online VAT Reporting for Spain process to perform these actions:

• If Register Type is Issued Invoices Register, the process selects AR transactions that have M (Modified) status and generates an output file in a predefined format for this register type. The process also initiates payments message creation for any payments corresponding to deferred tax transactions in the selected date range.
• If the Selection Mode is Review, the XML messages are created for your review. These messages indicate review only status and should not be submitted to the Tax Authority.
• If the Selection Mode is Report, the XML messages are created for submission. These messages are submitted to the Tax Authority. The transactions and payment applications are updated as submitted if the Selection Mode is Report.

The transactions and payment applications are updated as submitted if the Selection Mode is ‘Report’.

Transaction Status (GDF) is updated as ‘S’ (Submitted)

Date Last Updated is updated with the system date.

This table shows the processes that are submitted depending on the register selected as parameter:

Register Name	Processes Submitted	Entities Updated After Submission
Issued Invoices Register	Invoices for the Issued Invoices Register	Receivables Invoices
Issued Invoices Register	Collections for the Received Invoices Register	Receipt Applications
Received Invoiced Register	Invoices for the Received Invoices Register	Payables Invoices
Received Invoiced Register	Payments for the Received Invoices Register	Payment Applications
Selected Intra-EU Transactions Register	Selected Intra-EU Transactions Register	Receivables and Payables Invoices