How You Set Up Payment Approval

Payment approval allows management to control payments by prioritizing available funds. You can send payments to approvers for review before making final payments to suppliers or employees. If enabled, the payment process stops at the Review Proposed Payments stage.

Approvers can then optionally remove payments directly from a payment process request and approve it.

Note: Payment approval only supports the payments created by the payment process requests. It doesn't support payments created on the Create Payments page.

The approval process generates and routes payment approval notifications to approvers. Approvers can approve or reject payment process requests directly from emails. They can also perform other approval actions from payment approval worklist.

Setting up payment approval includes the following actions.

• Enabling payment approval

• Defining payment approval policy

• Configuring payment approval rules

Enabling Payment Approval

To enable payment approval, in the Setup and Maintenance work area, use the following:

• Offering: Financials

• Functional Area: Payments

• Task: Manage Disbursement System Options

On the Manage Disbursement System Options page, select the Enable payment approval option.

Select the Payment Process Request Status Report format, and select Automatically submit at payment process request completion check box.

Note: Selecting this check box ensures that the application creates an approval document before final payment.

Defining a Payment Approval Policy

Before you can configure payment approval rules, your company must define a payment approval policy. The payment approval policy defines:

• When to initiate the payment approval process

• Criteria for triggering the payment approval process, such as bank account, or pay group

• A list of approvers who review payments and make final payment decisions

Your company's payment approval policy:

• Determines which payments must go through the payment approval process

• Allows approvers to review payments and decide whether or not to approve the payment.

Configuring Payment Approval Rules

To configure payment approval rules, navigate to the BPM Worklist. In the Setup and Maintenance work area, use the following:

• Offering: Financials

• Task: Manage Task Configurations for Financials

Complete these steps:

1. Click the Task Configuration button.

2. In the Tasks to be configured pane, click the PaymentApproval (11.1.12.0.0) task.

3. Click the Assignees tab.

4. Click the Switch to Vertical Layout link.

5. Click the diamond icon in the Payment Approval box.

6. Click Go to rule.

7. Click the Edit task icon to create the payment approval rules.

Note: Payment approval rules route the payment approval notifications to approvers in sequential order only.