Guidelines for Applying Transactions to Bills Receivable

You can apply any class of transaction to a bill receivable. You can also apply a bill receivable that has the status Unpaid to a new bill receivable.

By default, you can only apply transactions that belong to the drawee and its related customers. If the Receivables system option Allow payment of unrelated transactions is enabled, then you can apply transactions of unrelated customers to the bill.

You can apply full or partial transaction amounts to a bill. To apply a partial amount, update the Applied Amount field with the amount that you want. The unapplied portion of a transaction remains an open item.

If you designated an amount for the bill receivable, you must apply transactions to equal the designated amount. You can't complete a bill receivable with a designated amount until the total transaction application amounts equal this amount.

Note: Transactions applied to a bill receivable follow the natural application rule, even though the individual transactions assigned to the bill may allow for overapplication.

You can only apply transactions that have the same currency as the bill receivable, and all transactions applied to the bill must share the same conversion rate. The bill inherits the conversion rate from the transactions assigned to it when you complete the bill. If you want to apply transactions with a different currency, you must remove all transactions currently applied to the bill and change the currency of the bill.