Considerations for Payment File Creation

You can set up a payment process request to create payment files immediately, or you can submit a scheduled process to create the payment files.

Immediate Payment File Creation

To create payment files immediately, select the Create payment files immediately option on the payment process request template or payment process request submission pages. Consider enabling this option for spontaneous payment runs. The entire process can be completed without having to set up, or wait for, a process that's scheduled for a later time.

Some additional points to consider:

• More payment files might be created than necessary. Immediate payment file creation precludes grouping of similar payments that originated in different payment process requests into a single payment file.

• You must specify a payment process profile when submitting the payment process request.

Scheduled Payment File Creation

To create payment files through a scheduled process, accept the default setting for the Create payment files immediately option, which defers payment file creation. Then on the Scheduled Processes page, schedule the Create Printed Payment Files and Create Electronic Payment Files processes.

Consider scheduling payment file creation as part of a business process where payment selection is local or decentralized, and payment processing is centralized.

Some additional points to consider:

• Payments are built into the fewest number of payment files, without being limited by which payment process request the payments were created in.

• When you don't select a payment process profile for the request, a default profile is provided for each document payable based on that document's attributes. The decision of which invoices to pay is made on business needs, such as cash flow and discounts, instead of payment method and processing needs.