How You Consolidate Golden Tax Transactions

After transferring receivables transactions to the Golden Tax Adaptor and creating Golden Tax transactions (child VAT invoices), it's often necessary to consolidate separate transactions created by the transfer process into a single transaction.

For example, the transfer process can include both invoices and credit memos that are applied to these invoices or, a customer may prefer to receive one invoice with a larger consolidated amount than a number of smaller invoices.

Managing Consolidation

You can consolidate Golden Tax transactions into a single transaction that share these attributes:

• Header Level:

  • Tax Registration Number

  • Customer

  • Customer Address

  • Customer Telephone Number

  • Bank Name

  • Bank Account Number

  • Invoice Type

• Line Level:

  • Item Name

  • Item Description

  • Item Model

  • UOM

  • Tax Rate Code

These restrictions apply to consolidated transactions:

• You can create only one consolidated transaction that shares all of these attributes.

• You can create a consolidated transaction from transactions in multiple accounting periods, but the Golden Tax Adaptor issues a warning for this type of consolidation in case this was done in error.

• Consolidated transactions must conform to the limits defined on Golden Tax system options.

Use the Consolidate window to select the rules to use to consolidate transaction lines into a single line:

• Enable sales list: Enable this option to use a sales list. If the consolidated transaction uses a sales list, then there is no limit on the number of lines.

• Enable line consolidation: Enable this option to allow the consolidation of transaction lines.

• Same price: Enable this option to consolidate transaction lines with the same item and price into a single line.

• Same discount rate: Enable this option to consolidate transaction lines with the same item and discount rate into a single line.

Reviewing Consolidated Invoices

After you consolidate Golden Tax transactions, you must still review and, if necessary, update information before generating the flat file for export.

If you have many consolidated transactions to review, you can use the Golden Tax Transaction Consolidation Detail Report for China program to generate a report of parent consolidation transactions and their consolidated child transactions.

If necessary, select Unconsolidate from the Actions menu to separate transactions that you previously consolidated.