Set Up the Payment Condition

Set up the payment condition for generating the withholding tax certificate.

You can setup the payment condition for a new supplier or existing supplier or multiple suppliers. After setting up the payment condition, you can print the supplier information without entering the payment condition on each payment.

To set up the payment condition for a supplier, do the following:

1. Click Navigator > Procurement > Supplier. The Overview page opens.

2. Edit an existing supplier record:

   1. Click Tasks > Manage Supplier. The Manage Suppliers Page opens.

   2. In the Keywords field, enter full or partial search values. In the Search Results section, select the supplier. The Supplier page opens.

   Note: You can also setup a payment condition for a new supplier by clicking Tasks > Create Supplier.

3. On the Edit Supplier page, go to the Profile Details section.

4. Click the Transaction Tax tab, and then Tax Reporting Codes subtab.

5. From the Tax Reporting Type Code drop-down list, select ORA_TH_WHT_PAYMENT_CONDITION.

6. From the Tax Reporting Code drop-down list, select the appropriate tax reporting code.

7. In the Effective Start Date field, enter the start date.

8. Click Submit.

You can also setup the payment condition for multiple suppliers simultaneously by updating the tax reporting code on the Manage Tax Regimes page using the Tax Implementation Workbook.

To setup the payment condition for multiple suppliers simultaneously, do the following:

1. In the Setup and Maintenance work area, go to the Manage Tax Regimes task:

   • Offering: Financials

   • Functional Area: Transaction Tax

   • Task: Manage Tax Regimes

2. On the Manage Tax Regimes page, click the Rapid Setup Spreadsheets and select Download Tax Implementation Workbook.

3. Save the Tax Implementation Workbook in your local directory.

4. Go to the Party Reporting Codes sheet and fill the required information

   Attribute	Value
   Party Type	Supplier
   Party Number	Supplier Number
   Tax Reporting Type Code	ORA_TH_WHT_PAYMENT_CONDITION
   Tax Reporting Code	Enter appropriate payment condition code for the supplier (1, 2, 3 or 4)
   Effective Start Date	Enter the start date.

5. After completing the Party Reporting Codes sheet, go to the Tax Implementation Workbook Instructions sheet.

6. Click Generate CSV File. It performs these actions

   • Saves the entire Tax Implementation Workbook data in a comma separated values (CSV) file.

   • Saves the CSV file into a single compressed file attachment.

7. Save the compressed file attachment in your local directory.

8. Click the Rapid Setup Spreadsheets and select Upload Tax Implementation Workbook.

9. Select the compressed file that you saved earlier.

10. Click Open and then click Upload.

11. Note the process ID and click the Monitor Upload and Download Processes tab.

12. Click Refresh and ensure that the process ID completes with a Succeeded status.

    • If the status of the upload process is Succeeded, you can view your setups using the search criteria on the page.

    • If the status of the upload process isn't Succeeded, your upload has failed. Check the details in the corresponding error log, correct any file errors, and reupload the file.