Transfer Transactions to the Golden Tax Adaptor Program

Use the Transfer Transactions to Golden Tax Adaptor for China program to transfer receivables transactions to the Golden Tax Adaptor tables. You can transfer completed invoices, credit memos, and debit memos.

The program transfers transactions according to the business unit, transfer rule, and accounting period selected, along with any other parameter values you specify. Details of the transfer process include:

• Transfer Rule

• Split Transactions

• VAT Invoices

Transfer Rule

The transfer rule determines which transactions belonging to the business unit are available for transfer.

The transfer rule includes these settings:

• VAT invoice types: The transfer process includes receivables transactions that match the VAT invoice types on the transfer rule:

  • Special VAT Invoice: Bill-to customer is an organization.

  • Common VAT Invoice: Bill-to customer is an individual.

  • Both: Bill-to customer is either an organization or an individual.

• Currencies: If the transfer contains receivables transactions that are not in the ledger currency, and if these currencies are specified in the transfer rule, then the transfer process converts the entered currency amounts to the Chinese currency.

• Transaction Types: The transfer process includes or excludes transactions with transaction types defined in the transfer rule.

• Transaction Descriptive Flexfields: The transfer process includes or excludes transactions with transaction descriptive flexfields defined in the transfer rule.

Split Transactions

During transfer the program splits receivables transactions into Golden Tax transactions (child VAT invoices) and populates the Golden Tax Adaptor tables with these interim transactions.

The factors that determine how to split transactions are applied in this order:

1. Tax registration number: A Golden Tax transaction is created for each separate tax registration number.

   Normally a receivables transaction only refers to one tax registration number. If a receivables transaction line refers to more than one tax registration number, the transfer process creates a separate Golden Tax transaction for each tax registration number.

2. Tax rate code: A Golden Tax transaction is created for each separate tax rate. If a receivables transaction line contains more than one tax rate code, the transfer process creates a separate Golden Tax transaction for each tax rate code.

3. Miscellaneous system options: The setting of the Split transaction line option determines how transactions are split into Golden Tax transactions.

4. VAT-related system options: For each combination of transaction number and invoice type, the transfer process further splits transactions into Golden Tax transactions according to the values for maximum amount and maximum number of lines. Exceptions to this are:

   • Sales list: If a receivables transaction is accompanied by a sales list, and the transfer rule uses the Sales list enabled option, then the transfer process ignores the Maximum Invoice Lines value.

   • Unit price: If an individual transaction line has a unit price that exceeds the maximum amount, but the Allow unit price that exceeds VAT invoice amount limit option is enabled on Miscellaneous system options, then the transfer process ignores the Maximum Invoice Amount value.

VAT Invoices

Along with the relevant transaction information, the transfer process populates each Golden Tax transaction with data according to the transfer settings and the requirements of the tax authority.

This includes:

• Item Name: Each item is assigned an item name either from the master item description or from item cross-references, as defined by the Miscellaneous system options.

• Item Model and Tax Denomination: Each item is classified by item model and tax denomination. The transfer process retrieves these values from the reference values assigned to VAT-related system options.

• Customer information: The transfer process includes the following information on each Golden Tax transaction from the customer bill-to site: address, tax registration number, bank, bank branch, and bank account number.

After the transfer process has completed, use the Manage Golden Tax Transactions for China page to review the Golden Tax transactions that were created and make any necessary updates before exporting the data to the flat file.