Set Up to Receive American Express GL1025 Tokenized Files

Your company can receive and process American Express GL1025 files with card disguising numbers, also known as tokenized GL1025 files. Card disguising numbers, or token numbers, are random numbers generated by American Express that are used in place of valid card numbers.

The token numbers remain the same throughout the life of the cards. Using tokenized GL1025 files eliminates storage of full card numbers and lets you use the American Express remittance process, Global Remittance Utility.

Note: Only American Express GL1025 files support tokenization. You can no longer load files that contain full card numbers.

To receive tokenized GL1025 files from American Express, you must:

Set up your company in American Express
Set up your company in Expenses
Upload tokenized files

Setting Up Your Company in American Express

To receive tokenized GL1025 files instead of standard GL1025 files, contact American Express through your AMEX representative. You must decide and inform American Express of the following:

Regions, territories, or countries for which you want to receive tokenized files
Mailbox or user account where you want to receive tokenized GL1025 files on the American Express production server
File prefix: A unique file prefix that identifies your GL1025 files in the American Express folder. The file prefix is mutually agreed to by you and American Express.
Mailbox or user account where you want to receive test files

American Express lets you use production files for testing. It can place production files on the AMEX production server or the test server. Notify American Express of your server preference for testing.

After American Express sets up your company for tokenized GL1025 files, you can start testing in Expenses.

Setting Up Your Company in Expenses

To receive tokenized GL1025 files, you must create a card program with tokenization enabled by performing the following steps:

Sign in to Expenses as a corporate card administrator.
In the Setup and Maintenance work area, go to the following:
- Offering: Financials
- Functional Area: Expenses
- Task: Manage Corporate Card Programs
Click the Create icon.
On the Create Corporate Card Program page, perform the following steps:
1. In the Name field, enter a name for your corporate card program.
2. From the Card Type choice list, select Travel.
3. From the Card Brand choice list, select American Express.
4. Select the Upload Rules tab.
5. In the File Format field, American Express GL1025 is read-only.
6. From the Card Number Format choice list, select Token.
7. Select the Transfer Parameters tab.
8. Transfer parameters define the connection details between Expenses and American Express.
9. Click the Create icon to open the Create Transfer Parameter dialog box.
  1. In the Download Profile Name field, enter meaningful values to identify the connection details. For example, if you're creating the connection details for connecting to the American Express test server, you might enter AMEX Test.
  2. In the Account Name field, enter the user name of the mailbox where GL1025 files are placed.
  3. In the Account Password field, enter a password for your mailbox.
  4. In the File Name Prefix field, enter your prefix for the GL1025 files. The Upload Corporate Card Transactions process processes files with this prefix.
  5. In the Server field, enter the name of the American Express server where your mailbox exists. GL1025 files are always placed in the outbox folder as follows:
    1. fsgatewaytest.aexp.com for test server
    2. fsgateway.aexp.com for production server
  6. Click Save and Close.
In the Company Accounts section, click on the Create icon to open the Create Company Account dialog box.
1. In the Company Account Name field, enter the name of your company account with American Express.
2. Optionally, enter values that American Express provides to your company in the following fields:
  - Company Account Number
  - Market Code
  - Requesting Control Account Number
3. From the Card Issuer choice list, select the name of the company that's issuing the American Express card to its employees.
4. From the Card Issuer Site choice list, select the site of the company that's issuing the American Express card to its employees.
5. From the Payables Business Unit choice list, select the Oracle Payables business unit that reimburses employees for corporate card charges.
6. From the Payment Currency choice list, select the three-letter code that represents the currency in which reimbursements are made.
7. From the Payment Option choice list, select the option that determines whether your company, its employees, or a combination of the two are responsible for paying the credit card issuer.
8. Remittance Details section: Captures additional parameters for the generation of remittance advice. Remittance advice is a file that provides the amount paid by your company to American Express by credit card number. The Global Remittance Utility uses the tokenized card number instead of the real card number.
9. In the Book Number field, enter the financial accounting identifier used in the US and Canada for American Express
10. In the Load Number field, enter the sender identifier in a remittance file that's transmitted to American Express. This identifier is provided by American Express.
11. From the Card Issuer Country Code choice list, select the applicable two-letter country code.
12. In the Card Disguising Control Account Number field, enter the control account for the token numbers.

Caution: If you currently receive standard GL1025 files, you can convert your existing card program to a tokenized program. However, you should not create a new card program because all cards will be recreated by the new card program.

Uploading Tokenized Files

Uploading and processing tokenized GL1025 files is exactly the same as the standard GL1025 files. The process creates tokenized cards and matches them to employees if employee numbers are provided in the GL1025 files. Employee numbers in the GL1025 files must match person numbers in Oracle Fusion Human Capital Management.

To upload tokenized files, perform the following steps:

Manually run or schedule the Upload Corporate Card Transactions process from the Corporate Cards work area.
Review the upload results in the Corporate Cards work area and correct any errors.
On the Review Corporate Card Transactions page, review unassigned cards and assign them to the correct employees. On this page, you can see the tokenized card numbers, not the real card numbers.

All corporate card processes support tokenized cards. This includes the following processes:

Manage Historical Corporate Card Transactions process
Create Corporate Card Issuer Payment Requests process