Include Internal Suppliers

Even though it's uncommon, you can include invoices from intercompany suppliers for IDR processing.

Oracle General Ledger usually handles the processing of intercompany invoices. Based on the intercompany balancing rules, the automatic generation of manual intercompany transactions for Oracle Receivables and Oracle Payables takes place.

If you must process intercompany invoice files through IDR, use a distinct supplier type for these suppliers. This feature helps you use IDR to create invoices received from specific internal suppliers, without affecting IDR's capability to accurately predict the supplier for invoices from external suppliers.

Follow these steps to automate the creation of invoices received from internal suppliers.

1. Identify the internal suppliers from whom you expect to receive supplier invoices.

2. Assign a distinct supplier type for these suppliers.

   Tip: You can configure the SUPPLIER_TYPE lookup code on the Manage Supplier Type Lookup page.

3. Log a service Request (SR) to enable this feature. Include the distinct supplier type in the SR.

If you have multiple internal suppliers and plan to use IDR to create invoices for only some of them, then you must create 2 distinct supplier types to uniquely identify these suppliers.

Example of Configuring the SUPPLIER_TYPE Lookup to Include Internal Suppliers

In this example, we will assign the supplier type INTERNAL_INCLUDE to suppliers that IDR should recognize.

Follow these steps to review or set up the SUPPLIER_TYPE lookup.

1. From the home page, go to My Enterprise and then click Setup and Maintenance.

2. In the Setup and Maintenance work area, use the Manage Supplier Type Lookup task:

   • Offering: Procurement
   • Functional Area: Suppliers
   • Task: Manage Supplier Type Lookup
     Note: Manage Supplier Type Lookup task is listed under All Tasks.
   Tip: Alternatively, you can navigate to the Procurement offering and enter Manage Supplier Type Lookup in the Search Tasks field.

3. In the Lookup Codes section, search for INTERNAL_INCLUDE lookup code.

4. If INTERNAL_INCLUDE isn't available in the lookup code list, click the New icon to add it.

5. Enter the lookup code, start date, end date, meaning, and description, and click Save or Save and Close.

Assign the INTERNAL_INCLUDE supplier type to the internal suppliers that you want IDR to recognize. After assigning the supplier type, log an SR to enable IDR recognition for suppliers with this supplier type.

Example of Distinct Supplier Types for IDR

Consider the following example. You have 10 internal suppliers and you want to use IDR to create invoices received from only 2 of them. You should create 2 separate supplier types in the following manner.

• INTERNAL_INCLUDE: Assign this supplier type to the 2 internal suppliers that you want IDR to recognize.

• INTERNAL_EXCLUDE: Assign this supplier type to the 8 remaining internal suppliers.

When you create the SR for enabling this feature, provide the supplier type INTERNAL_INCLUDE in the service request information.

Use the INTERNAL_EXCLUDE supplier type for the AP_EXCLUDE_IMAGE_VENDOR_TYPE lookup.

Remember: This is only an example of creating distinct supplier types. You should create the supplier type names based on your business requirement.