Example of Setting Up Balance Forward Billing

This example demonstrates how to set up balance forward billing for the customer Business World. The example includes the setup of a balance forward billing cycle, balance forward billing payment terms, and the Business World customer profile.

This table summarizes key decisions for this scenario.

Decisions to Consider	In This Example
What billing cycle is used?	Monthly
What day of the month is used on the payment terms?	15th
How are balance forward bills consolidated?	Account level
Can the customer exclude transactions from the balance forward bill?	Yes

Summary of the Tasks

To generate balance forward bills for a customer:

1. Define a balance forward billing cycle.

2. Define balance forward billing payment terms.

3. Set up the customer profile class for balance forward billing.

4. Assign the profile class to the Business World customer account.

Define a Balance Forward Billing Cycle

Define the balance forward billing cycle to use for this customer:

1. Open the Balance Forward Billing Cycle window.

2. Complete the fields, as shown in this table:

   Field	Value
   Name	Name that identifies this balance forward billing cycle for this customer.
   Frequency	Monthly
   Repeat Every	1 (every month)
   Day of Month	Last Day of Month

Define Balance Forward Billing Payment Terms

Define the balance forward billing payment terms to use for this customer:

1. Open the Create Payment Terms page.

2. Complete the fields, as shown in this table:

   Field	Value
   Name	Name that identifies these payment terms for this customer.
   Billing Cycle	The billing cycle you defined in the previous step.
   Due By Day of Month	15

Set Up the Customer Profile Class for Balance Forward Billing

Set up the customer profile for Business World for balance forward billing:

1. Open the Create Receivables Customer Profile Class page.

2. Complete the general required fields for the profile class.

3. Complete the fields on the Profile Class tab, as shown in this table:

   Field	Value
   Balance Forward Billing Enable	Enable this option.
   Bill Level	Account
   Bill Type	Detail
   Payment Terms	The balance forward billing payment terms you defined in the previous step.
   Override terms	Enable this option.

   Note: The Override terms option makes available to transactions both non-balance forward billing payment terms and the one balance forward billing payment terms you defined in the previous step. This lets you exclude individual transactions from balance forward billing by assigning the transaction non-balance forward payment terms.

Assign the Profile Class to the Business World Customer Account

Assign the profile class to the Business World account:

1. Open the Edit Account page for Business World.

2. Click the Profile tab.

3. Open the Insert Account Profile page and update the Business World customer account with the profile you defined in the previous step.

4. Make sure that balance forward billing is enabled at the site profile level for all sites belonging to the customer account that you want to include in balance forward billing.