1. Using Joint Venture Management
  2. Create a Manual Joint Venture Source Transaction

Create a Manual Joint Venture Source Transaction

Create a manual transaction for a joint venture in the Joint Venture Source Transactions work area. After you create it, change its status to Available to Process to make it eligible for processing by Joint Venture Management.

If a manual transaction hasn’t been processed, you can return it to Editing status and update any of its details. If you create a manual transaction that you don’t want processed yet, you can change its status to On Hold.

  1. From the Navigator, select Joint Venture Management, Source Transactions.

  2. On Joint Venture Source Transactions, click Add.

    Or click Manage in Excel and use the spreadsheet to add multiple manual transactions at once. The spreadsheet contains instructions on how to complete the columns, which reflect the fields in the user interface and include a list of values for fields when applicable.

  3. On New Source Transaction, select the joint venture that you're creating the source transaction for.
  4. In the Distribution Type drop-down list, select Cost or Revenue.

  5. Complete the remaining details required for the cost or revenue transaction:

    • Transaction Date.

      The processes to identify and distribute joint venture transactions use this date to determine which transactions to process and distribute.

    • Accounting Date.

      After you save the transaction, the application identifies the accounting period associated with the accounting date that you enter. The process to generate invoices or journal entries for joint venture distributions uses this date to determine the distributions to create invoices for.

    • Partner Account. Identify a receivables account for a cost transaction or a payables account for a revenue transaction. This account will be used when creating invoices for distributed manual transactions.

      Place your cursor over this field to display the available segment values, and then select the combination of segment values that make up the account ID. Or click the search icon in this field and use filters to identify the segment values.

    • Transaction Description. Provide details about the transaction for record keeping or auditing purposes, for example “Misc overhead costs.”
  6. In the Amounts area, enter a debit or credit amount as appropriate for the selected distribution type.
  7. In the Ownership Details area, select either an ownership definition or a direct billed stakeholder for the distribution of the transaction amount.
  8. In the Project Information area, complete the following fields if the manual transaction is associated with a particular project. If you select a task number, you must select a project number first because task numbers are specific to a project number.
    • Project Number
    • Task Number
    • Expenditure Type
  9. Include any additional information in the Notes area. After you create the manual transaction, you can edit it and include any other details in the form of attachments.
  10. Change the status to Available to Process and then click Create.