Manage Unpaid Transactions from Payables

The Identify Joint Venture Transactions default mode assigns Awaiting Payment as the initial status to transactions that originate from Payables if:

• The original transactions are unpaid or partially paid.

• The Bill When Paid option is selected for the joint venture in the definition.

Transactions at this status are excluded from the joint venture distributions process. To include them in the distributions process after they're paid, you run the Identify Joint Venture Transactions process in this mode: Update Joint Venture Transaction Status for Paid Transactions. This mode updates the status of eligible transactions to Available to Process.

Or you can manually update the transaction status in the Joint Venture Transactions work area. You might need to do this when transactions from Payables are no longer required to be paid before billing them to partners. In which case, you'll deselect the Bill When the Paid option in the joint venture definition. With this option deselected, the “Update Joint Venture Transaction Status for Paid Transactions” mode can't be used to update the status. If there are transactions at Awaiting Payment status, you must manually update them to Available to Process.

If the transactions are identified with any of the following errors, you can enter information to correct the error directly in the Joint Venture Transactions work area and then change the transaction status to Awaiting Payment:

• Missing Transaction Date

• Missing Ownership

• Ownership Not Effective

Caution: Make sure that you pay the full amount for the transactions before you manually update the joint venture transaction status to Available to Process. Also, make sure that you process all unprocessed transactions to Process Complete status before selecting or deselecting the Bill When Paid option.

You can make the following status changes from and to Awaiting Payment.

From Status	To Status
Awaiting Payment	Available to Process
Awaiting Payment	On Hold
Awaiting Payment	Not Distributable
Available to Process	Awaiting Payment
On Hold	Awaiting Payment
Not Distributable	Awaiting Payment
Missing Transaction Date	Awaiting Payment
Missing Ownership	Awaiting Payment
Ownership Not Effective	Awaiting Payment