Prepare Reversed Distributions for the Creation of Credit Memos

Run the Process Joint Venture Adjustments process in the “Create Invoices for Joint Venture Distribution Reversals” mode to send reversed cost distributions to Receivables in preparation for the creation of credit memos.

The process selects only those reversed cost distributions for which credit memos haven't been created and sends them to the Receivables interface table. It updates the status of the reversed cost distributions in the Joint Venture Distributions work area to “Credit memo in progress.”

Important! Before you run this process, make sure that the AR_USE_INV_ACCT_FOR_CM_FLAG profile option is set up with at least one profile value. For more information, see Set Up a Profile Option to Create Receivables Credit Memos.

Perform these steps to run the process:

1. Open Scheduled Processes and access the Process Joint Venture Adjustments job.

2. For the Processing Mode, select Create Invoices for Joint Venture Distribution Reversals.

3. For the Type, select Receivables Credit Memo. You can select Both to create both receivables credit memos and payables debit memos from reversed distributions for cost and revenue.

4. Use the following fields to filter the reversed distributions you want to process:

   • Business Unit. Select a business unit to process reversed distributions for all joint ventures associated with the business unit.

   • Joint Venture. Select a joint venture to process reversed distributions for a particular joint venture.

     Leave the preceding fields blank to run this process over all joint ventures. The process selects only those joint ventures in Active status.

   • Invoicing Partner. Select an invoicing partner to process reversed distributions for a particular invoicing partner.

5. Click Process By if you want to process reversed distributions for a particular period or by a range of accounting dates, and then enter a period or date range accordingly.

   Only reversed distributions for transactions posted in the specified period or within the date range will be processed.

   If you leave this field blank, the process will select all distributions that are available for processing. If you select Period or Accounting Date but don’t specify a period or a date range, the process will select distributions for transactions that have an accounting date corresponding with the earliest open period.

6. In the following fields, specify default values that the Import AutoInvoice process will assign when creating joint venture credit memos:

   • Accounting Date. Enter a date to use for the general ledger date in Oracle Receivables when joint venture credit memos are created for the selected reversed distributions. If you leave this field blank, the last day of the current open period will be used.

   • Transaction Date. Enter a date to use for the transaction date when joint venture credit memos are created for the selected reversed distributions. If you leave this field blank, the system date will be used as the default date.

7. For Process Distributions in Error, select Yes to process all reversed distributions, including those distributions in Error status.

   The AutoInvoice Import process didn’t create credit memos for these distributions because of issues reported during processing. This option enables you to create credit memos for reversed distributions that initially ran into errors but were resolved.

8. Click Submit.