Update Credit Memo Information in Oracle Joint Venture Management

After the Import AutoInvoice process creates the credit memos, you must run the following process to update the credit memo information back into Joint Venture Management: Process Joint Venture Adjustments in the Update Receivables Credit Memo Information in Distributions mode.

This process also updates the distribution status to “Error” for reversed distributions that the Import AutoInvoice process couldn’t create credit memos for due to issues encountered during processing. By default, the process updates the credit memo information to all the reversed distributions that are at status “Credit memo in progress.” But you can also include those at “Error” status through an option of this mode. The option enables you to update the credit memo details for reversed distributions that initially ran into errors but were resolved and credit memos were created.

The process updates the following information for the reversed distributions in the Joint Venture Distributions page:

• Adds the credit memo number and date in the Invoice Number and Invoice Date fields, respectively.

  These fields are used for both invoice and credit memo.

• Populates “Credit Memo” in the Invoice Type field.

• Updates the distribution status to “Process complete.”

The following example shows a reversed distribution for which a credit memo was created:

To run the process to update credit memo information for reversed distributions:

1. Open Scheduled Processes and access the Process Joint Venture Adjustments job.

2. For the Processing Mode, select Update Receivables Credit Memo Information in Distributions.

3. On Process Details, determine when you want to run the process:

   • As soon as possible. This is the default.

   • On a schedule. Click Advanced to set up a schedule for running the process. In the Advanced Options, you can create a schedule and set up a notification so you or another user are notified about the process.

4. In the Basic Options section, you have the following option:

   • Process Distributions in Error. Select Yes if you want to process all reversed distributions, including those distributions that have the status “Error”. The AutoInvoice Import process didn’t create credit memos for these distributions because of issues encountered during processing. This option enables you to update the credit memo details for reversed distributions that initially ran into errors but were resolved and credit memos were created.

5. Click Submit.