How You Approve Automatic Receipts

Approve a batch of automatic receipts to verify that the batch contains all of the receipts that you want. You can approve an automatic receipt batch that has a status of Creation Completed or Started Approval.

You can update the automatic receipt batch before you approve it, as long as there are no concurrent processes for creating or approving this batch that are either running or pending.

You can remove transactions from the batch. Transactions that you remove are available for selection the next time you submit the automatic receipt creation program. If applicable, you can also update conversion rate information.

You can delete an automatic receipt batch that has the status Creation Completed without approving it. When you delete a batch, all of the transactions in the batch become available for selection the next time you submit the automatic receipt creation program.

You can update the bank name, bank branch, and customer bank account associated with each of the transactions in the batch. Updates to bank information are limited to selecting a new customer bank or bank account for a transaction already assigned to either this customer or the primary customers of this customer. In addition, this bank must have a bank account in the same currency as the automatic receipt batch.

Once you approve the batch, Receivables creates the automatic receipts that don't require confirmation according to the Number of Receipts Rule on the receipt method and closes the paid transactions.

Note: Receipts that require confirmation close transactions only when confirmed by the customer.

When you remit an approved automatic receipt batch, your remittance bank uses the batch maturity date to determine when to transfer the funds from your customer bank account to your remittance bank account. Receivables uses the Receipt Maturity Date Rule on the receipt method to determine the maturity date on the approved receipts.