How You Create Receipts for Credit Card Transactions with Tokens

Use the Create Automatic Receipt process to create receipts for tokenized credit card transactions.

You import tokenized credit card transactions using AutoInvoice. Once the transactions are successfully imported into Receivables, you can prepare transactions for receipt creation. Review and if necessary complete these tasks:

• Create a credit card automatic receipt method.

• Review imported transactions.

• Create automatic receipts and remittance.

Create a Credit Card Automatic Receipt Method

Create an automatic receipt method for processing tokenized credit card transactions and enter this receipt method in the AutoInvoice Import template. The receipt method is assigned to tokenized credit card transactions during import.

Important settings include:

• Receipt Class: Use the Creation Method Automatic. This exposes the Automatic Processing tab when you create the receipt method.

• Receipt Method: Number of Receipts Rule: If you're importing tokenized credit card transactions with authorization, you can only use the Number of Receipts Rule One per Invoice to group transactions. If you're importing tokenized credit card transactions without authorization, then you can use any rule.

• Receipt Method: Receipt Maturity Date Rule: Select the Receipt Maturity Date Rule Earliest.

• Receipt Method: Customer Payment Method: Select the Customer Payment Method Credit Card.

Review Imported Transactions

Use the Review Transaction page to open and review your imported tokenized credit card transactions.

Review these actions:

• If the imported transaction includes authorization, then you can't update the receipt method or credit card information.

• If the imported transaction doesn't include authorization, then you can update the receipt method or credit card information.

• If the credit card security code was required to process the transaction, then you can't update the receipt method or credit card information.

• Review and, if necessary, update the paying customer assigned to the transaction.

Create Automatic Receipts and Remittance

Use the automatic receipt process and the Create Automatic Receipt Batch page to create receipts for your imported tokenized credit card transactions. Use the Create Receipt Remittance Batch page to remit receipts to the bank.

Considerations for automatic receipts and remittance include:

• Automatic Receipt Method: Ensure that all transactions are assigned the credit card receipt method that you will use for the automatic receipt batch.

• Paying Customer: Ensure that all transactions are assigned the same paying customer during automatic receipt processing.

• Fully Applied Receipts: Ensure that receipts are fully applied before creating the remittance batch.