1. Using Payables Invoice to Pay
  2. How a Positive Pay File Is Generated

How a Positive Pay File Is Generated

A positive pay file is a predefined disbursement report generated for a printed or an electronic (or outsourced) check. Positive pay files can prevent check frauds by informing your payment system or bank of issued payment documents and their amounts.

The positive pay file prevents your payment system or bank from paying fraudulent checks, because unauthorized payments aren't listed on the positive pay report.

To support positive pay file generation, the ISO20022 Payment System has a dedicated payment system account with the following details.

Code Name
POSITIVE_PAY_TRANSMIT_CONFIG Positive Pay File Transmission Configuration

You can select it from a list of outbound transmission configurations. Here are the details of the Positive Pay file.

Report Name Process Name Description Output
Disbursement Positive Pay File Formats Create Positive Pay File Creates a document that you send to your payment system or bank to inform it of payments made by check. Document

There are 2 ways you can generate and send positive pay file: Manual and Automatic.

Manual Generation and Transmission

Here’s how you manually generate the positive pay file.

  1. Go to Navigator > Payables > Payments.
  2. In the Tasks panel tab, click Create Positive Pay File.
  3. Enter the parameters and click Submit.

Here’s a list of parameters for submitting positive pay file request.

Parameter Required or Optional
Payment Process Profile Required
From Payment Date Required
To Payment Date Optional
Allow sending replacement copy
Note: You can include payments in the report that were included in a previous positive pay file.
 Required
Select Status
Note: You must select one of the following for inclusion in the positive pay file: Negotiable Payment Only, Voided Payments Only, or All Payments.
 Required
Transmit File

Optional. Choices are Yes or No.

Note: You can select Yes to manually send the positive pay file only if the payment system account on the Payment System tab of the payment process profile includes values for these fields:

Here are some more details about the manual process for creating positive pay files.

Action Description
The Create Positive Pay File process runs when you click the Create Positive Pay File link from the Payments Tasks pane and select appropriate parameters. The Create Positive Pay File process selects:
  • Payments that have a status of Completed.
  • The payment process profile you specify for the process, which has a positive pay format specified in the Positive Pay section on the Reporting tab.
  • The payment process profile you specify for the process, which has one, multiple, or no disbursement bank account specified on the Usage Rules tab.
The application calls the applicable Oracle Analytics Publisher format. Payments calls Oracle Analytics Publisher, which takes Payments data and generates the positive pay file.
The application can send the positive pay file to your payment system or bank. You can decide whether to manually send the positive pay file if the payment system account on the Payment System tab of the payment process profile includes values in these fields:
  • Configuration Profile
  • Payment File Transmission Configuration
  • From Date and To Date

Automatic Generation and Transmission

You can configure options on the payment process profile to automatically generate and send the positive pay file. Here’s what you do.

  1. Go to Navigator > My Enterprise > Setup and Maintenance.
  2. In the Setup and Maintenance work area, go to the Manage Payment Process Profiles task.
    • Offering: Financials
    • Functional Area: Payments
    • Task: Manage Payment Process Profiles
  3. Click the Create icon.
  4. Go to the Reporting tab and select the Automatically transmit file checkbox.
  5. After you’re done updating the profile, save the changes.

Here are more details about this process.

Action Description
Payments automatically runs the Create Positive Pay File if you select the Automatically transmit file checkbox on the Reporting tab of the Payment Process Profile page. After you select the Automatically transmit file checkbox, the next time you submit a payment process request with the applicable payment process profile, the positive pay file is generated and automatically transmitted.
The application sends the positive pay file to your payment system or bank. Payments send the positive pay file to your payment system or bank.

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