Generate the Tax Invoice Number in Payables

You can generate and view the tax invoice number and tax invoice date on the payables invoice after successful invoice validation.

Navigate to the Tax tab.

The tax invoice number and tax invoice date populated in the fields Internal Sequence Number and Internal Recording Date respectively.

1. Navigate to the Tax tab.
2. The tax invoice number and tax invoice date populated in the fields Internal Sequence Number and Internal Recording Date respectively.
3. Perform any action on the invoice after successful document numbering.
   The validation status changes to Needs Revalidation. The tax invoice number and tax invoice date are not regenerated in the subsequent invoice validation process.
4. Stamping of tax invoice number on Payables invoice happens only if these conditions are satisfied.
   This table shows the conditions for stamping of tax invoice number on Payables invoice.

   Tax Invoice Number in Payables

   GST Fiscal Document	Conditions to Generate Tax Invoice Number	Sample Tax Invoice Number Stamped on Payables invoice based on illustrated ADFDi setup	Note
   Tax Invoice	Supplier site has no tax registration record. OR If registration record exists, the registration number is null.	Service BU – SE100001 Rule No. 2 is honored. Sales BU – SA100002 Rule No. 1 is honored.	The document sequence RCIN Invoices is same for both business units. Only the prefix varies.
   Tax Invoice (Debit Memo)	If you configure the sequence rule for a debit memo, then you must generate document numbering. If the sequence rule doesn’t exist, then don’t generate document numbering.	Service BU – DM200001 Rule No. 4 is honored. Sales BU – RCDM300001 Rule No. 4 is honored.	Both rules have a different sequence and prefix assigned to them.
   Tax Invoice (Credit Memo)	You cannot generate a sequence number.	Not applicable.	-
   GST Fiscal Document	Conditions to Generate Tax Invoice Number	Sample Tax Invoice Number Stamped on Payables invoice based on illustrated ADFDi setup
   Payment Voucher	The payables invoice type is prepayment. AND Self-assessment flag is enabled for the taxes on prepayment.	Service BU – RCPV900001 Rule No. 6 is honored. Sales BU – RCPV900002 Rule No. 5 is honored.	The document sequence RCIN Invoices and prefix RCPV are same for both BU.
   Refund Voucher	For a standard receipt in receivables, user creates a record in the Manage Tax on Advance Receipt task. For that advance receipt, user initiates refund in Receivables and a payment request is created in the Payables application. In such case, the document numbering happens for the payment request.	Service BU – RERV600001 Rule No. 8 is honored. Sales BU – RERV600002 Rule No. 7 is honored.	The document sequence Refund VC and prefix RERV are same for both BU.

5. Note that document numbering doesn't happen for these reasons:
   • A supplier site with a valid tax registration and a tax registration number.
   • A debit Memo. However, for a debit memo you can configure a valid sequence rule in ADFDi setup to generate a document number.
   • A credit memo.
   • A prepaid invoice without self-assessment tax lines.
   • The receipt for a payment request from Receivables, which has no record in the Manage Tax on Advance Receipt task.
   • The document numbering is not enabled for the invoicing business unit in the Manage Localization System Options task.