Overview

The invoice number format varies per country. It can be composed of numbers only or a combination of letters and numbers.

For some countries, the invoice number format must include a prefix along with the actual invoice sequence number whereas for other countries, it must even include a suffix. You can configure the Receivables transaction number format using the localization document numbering feature.

You can add these attributes to the Receivables transaction number using the localization document numbering feature:

• Prefix

  Characters added before the sequence number. You can use alphanumeric characters when defining the prefix.

• Sequence End Value

  The maximum value of the document sequence. The application validates transactions with a transaction type associated with a document sequence having a defined sequence end value. This validation ensures that the sequence number doesn’t go beyond the defined sequence end value. The application blocks completion of transactions created after the sequence end value is used.

  Note: This Sequence End Value attribute is available only for Colombia.
• Suffix

  Characters added after the sequence number. You can use alphanumeric characters when defining the suffix.

• Minimum Digits

  Minimum digits for the sequence number. The sequence number is added with leading zeros to comply with the minimum digits entered in the setup.

• Separator

  Character used to separate each attribute.

The formatted transaction number is displayed in the transaction number field after the Receivables transaction status is set to completed. This is applied only for business units for which Localization Document Numbering has been setup and when the conditions specified in the setup are applicable to the transaction.