Automatic or Manual Journal Posting

Journal batches can be posted manually and automatically.

Manual

From the journal pages, click the Post button during the creation process or at a later time. Use this method for manually created journals and other types of journals that are infrequent and unscheduled. Use manual posting after error correction when the initial posting, either manual or automatic, fails to post the journal entry.

All Oracle General Ledger job roles, except the financial analyst, have predefined function security privileges to enter and post journals. Use journal approval to provide a layer of security for posting, if needed. For example, construct approval rules to require a manager to approve the journal entry before posting is permitted.

Automatic

Select options to automatically post journal entries when using spreadsheet creation, defining allocation and revaluation processes, transferring balances, or propagating journal entries to secondary ledgers.

Create AutoPost criteria sets in advance to automatically post journal entries. These posting criteria sets use the period, source, and category to select the journal entries for posting. Automatic posting is especially important for journal imports because it prevents editing of the journal import data. Editing of such data causes permanent out-of-balance situations between the subledger and the general ledger. Schedule the AutoPost process after journal import processes for increased efficiency.

Note: You can define an AutoPost criteria set that posts journal entries for all ledgers by selecting All in the Ledger or Ledger Set field. When a user submits the AutoPost Journals process, the process posts journal entries for all ledgers in that user’s assigned data access sets.