Schedule Recurring Journals

You can create processing schedules for recurring journal entries that have been defined in the Calculation Manager. Scheduling automates the monthly generation of the entries and speeds up the close process.

You can define multiple schedules for each calendar in General Ledger. These schedules can increment by accounting period, based on any calendar defined. Schedules are shared across ledgers.

Scenario

In this example, you have created a reserve for bad debt recurring journal entry in the Calculation Manager. Now, add a recurring schedule to the entry to generate the entry once a month on the last day.

1. From the Journals work area, select the Generate General Ledger Allocations task. The Generate General Ledger Allocations page opens.

2. Select the rule: Reserve for Bad Debt.

3. Specify Accounting Period: Blank

   Note: The Accounting Period field appears if you use a runtime prompt in your rule and select Accounting Period as the runtime variable.

4. Select the Post Allocations option.

5. Click Advanced.

6. Click the Schedule tab.

7. Select the Using a schedule option.

8. Select a frequency of Monthly.

9. Select Repeat: By date.

10. Enter start and end dates.

11. Click Submit.

    The following figure shows the Schedule tab on the Generate General Ledger Allocations process page. The options on the page are set to the values as directed in steps 7 through 10.

    

12. The generation process runs at the scheduled time.